Privileges
Users with SRP or SRP (full control) privilege or Admins.
How to Access Advanced Scheduling (the Activity Scheduler page)
While Admins have an Advanced Scheduling link in the Edit Activity pop-up by default, access for users of other privileges may vary.
Find out about the various ways your users can access the Activity Scheduler on this page.
Privileges
SRP (Scheduling and Resource Planner)
Users with this privilege can:
- access, edit or delete events that are independent of (not assigned to) any Activity
schedule events in the Calendar module, and assign the events to a running Activity that was shared with them.
By assigning an event to a running Activity, the user automatically gains access to the Advanced Scheduling option of the Activity.
print or send calendar views (Daily/ Weekly/ Monthly) in email
Important
SRP users can only create events for Activities that have been shared with them for reading and writing.
Also, events scheduled by an SRP user have to be approved by an SRP (full control) user or an Admin.
Also, events scheduled by an SRP user have to be approved by an SRP (full control) user or an Admin.
SRP (Scheduling and Resource Planner) full control
Full control users can:
- access, edit or delete any event in the Calendar (independent of the Share settings of the Activity)
schedule events in the Calendar module, and assign the events to any running Activity (independent of sharing).
By assigning an event to a running Activity, the user automatically gains access to the Advanced Scheduling option of the Activity.Note
Events scheduled by a full control user are approved by default, and the user can approve events scheduled by an SRP user.- print or send calendar views (Daily/ Weekly/ Monthly) in email
Tip
Combine the SRP or SRP (full control) privileges with the Activity Manager privilege to grant access to the Advanced Scheduler through the Edit Activity pop-up window.
Tip
Advanced Scheduling is also available for Calendar events. See How to Access the Activity Scheduler through the Calendar.
Tip
For more details, go to How to Understand Concepts within Advanced Scheduling.
About Advanced Scheduling
Advance Scheduling goes beyond blocking off chunks of time in the Calendar to reserve rooms to complete specific Cases on specific dates. With Advance Scheduling you can plan the structure of your Activity related event down to the minute, set up automatic recording and even collect the availability of the participants of the Activity.
Necessary steps of Advanced Scheduling
Determining date and starting time of the event | |
Creating timeslots (within at least one round) | |
Selecting a station (room) as the location of a single Case | |
Assigning learners and SPs (if applicable) | How to Assign Learners to Scheduled Events |
Optional features
Sending date request and date availability emails to learners and SPs | |
Reviewing date requests (if sent out and answered) | Reviewing Date requests |
Reviewing assignments | Generating Assignments Reviewing Assignments |
Sending notification emails to learners and SPs | Sending Notification emails |
Note
Each Case is carried out on a Station that is essentially a room assigned to the specific scheduled event.
Rooms have cameras set up, but simulators, intercom devices, as well as workstation computers, can also be configured in the room.
You can set up these different kinds of devices on the relevant tabs of the System module.
'Stations in Advanced Scheduling' is a different concept within LearningSpace than 'Stations' (which is a specific computer that can be linked to a room and be used for data entry by any designated participant of an Activity). Learn more on the Stations Settings page.
Data entry only allowed from manually authorized workstations
The 'Data entry only allowed from manually authorized workstations' restriction (available on the Options tab of the Edit Activity pop-up window):
if enabled - the Activity and its Cases will only be accessible from the computer(s) that is/ are assigned to the rooms where the Cases are scheduled.
Easy Login
In Case you are using Legacy Login, your users can access Easy Login on the workstation computers they log in to.
- if not enabled - the Activity and its Cases can be accessed from any computer.
For further information, visit our Advanced Scheduling - How to pages and view our Activity Manager Training Videos.
Overview
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