Recording Module

Important Note for Enterprise Lite Users

This feature is to be used with in-campus audiovisual (AV) inputs. Hence, it is not available for LearningSpace Enterprise Lite, as the solution is used for web-conferencing based virtual simulation encounters only. To unlock this feature, please upgrade to the LearningSpace Enterprise solution.

Available to users with Admin, Video Control, Video Full Control, Live Video, or FON Data Entry privileges

Click Recording on the Dashboard.

Manual Recording Start

You land on the Center Overview (CO) page, where you can

see live camera feeds of all the rooms available in your system
start and stop recordings
assign Activity/Case/Learner to recordings
utilize PTZ or select PTZ Presets
and perform more, recording-related actions (incl. using Intercom)

See How to Record from the Center Overview Screen.

Note

If your system is a single-room configuration, the Recording tile on your dashboard navigates directly to Single Room View (SRV).

The Push-Button Functionality

This feature allows a physical button (Push-button) to be used

to start and stop video recording for a specific room;
to control Privacy mode for SP users.

If there is an RNSA (Running Non-Scheduled Activity) set for the room, or Advanced scheduling is used, the information will be tied to the recording (Activity, Case, SP and learner assignments).

Light indication colors of the Push-Button functioning as a Record control button have the following statuses:

Light indication colors of the Push-button functioning as a Privacy control button change according to the following statuses:

For more details about the Privacy mode function go to the Privacy Mode for Standardized Patients (SPs) or How to Manage Privacy Mode for SP Users pages.

Automatic Recording

Important Note about Automatic Recodings

Recordings are performed automatically when:

a. RNSA login has been set in a room and video start and stop triggers have been defined in Activities

OR

b. an event booked in a room has been created with Advanced Scheduling and has a timeslot structure that controls the video recordings

The above settings will be altogether referred to as automatic recordings in the guide. Automatic recordings may override certain functionalities that otherwise would be available.

Privileges

Admin

Scope of Admin Privilege

Admin
Room status	Membership status	Recording status	Access to room	Control recording	Edit Record control panel	Add annotations	Save annotations	Data entry	Note
No activity in the room	Not relevant	Manual record control
Activity added to the room with the Record control panel	Faculty member	Manual record control
	Not a faculty member	Manual record control
	An activity* was added and recording launched by another user	Manual record control							*membership is irrelevant
RNSA activity in the room	Faculty member	Manual record control
	Faculty member	User-action controlled video recording		limited
	Not a faculty member	Manual record control
	Not a faculty member	User-action controlled video recording		limited
Scheduled event in the room	Faculty member	Without timeslot structure
	Faculty member	With timeslot structure		limited
	Not a faculty member	Without timeslot structure
	Not a faculty member	With timeslot structure		limited

Video Full Control

Scope of Video Full Control Privilege >

Video Full Control
Room status	Membership status	Recording status	Access to room	Control recording	Edit Record control panel	Add annotations	Save annotations	Data entry	Note
No activity in the room	Not relevant	Manual record control
Activity added to the room with the Record control panel	Faculty member	Manual record control
	Not a faculty member	Manual record control
	An activity* was added and recording launched by another user	Manual record control							*membership is irrelevant
RNSA activity in the room	Faculty member	Manual record control
	Faculty member	User-action controlled video recording		limited
	Not a faculty member	Manual record control
	Not a faculty member	User-action controlled video recording		limited
Scheduled event in the room	Faculty member	Without timeslot structure
	Faculty member	With timeslot structure		limited
	Not a faculty member	Without timeslot structure
	Not a faculty member	With timeslot structure		limited

Limited Record Control Access

What does "limited" mean?

If user-action controlled video recording or a timeslot structure is applied in the room, the Admin, Video Full Control and Video Control users cannot modify the settings on the Record control panel during recording.
The details of the recording also fill in once the recording launches automatically:

The users can pause, replay the recording, and go live. They can even stop the recording; however, once a recording is stopped manually, automatic recording control settings are suspended and the recording will be saved in Video Review.
Automatic recording control may restore itself if there is no manual record control in the room.

user-action control will not apply until a new recording is relaunched with a video start user-action
the timeslot structure will automatically override the manual settings once a new timeslot begins

Video Control

Scope of Video Control Privilege >

Video Control
Room status	Membership status	Recording status	Access to room	Control recording	Edit Record control panel	Add annotations	Save annotations	Data entry	Note
No activity in the room	Not relevant	Manual record control
Activity added to the room with the Record control panel	Faculty member	Manual record control
Activity added to the room with the Record control panel	Not a faculty member*(activity was added and recording launched by another user)	Manual record control	*	*		*			*special access
RNSA activity in the room	Faculty member	Manual record control
	Faculty member	User-action controlled video recording		limited
	Not a faculty member	Manual record control		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
	Not a faculty member	User-action controlled video recording		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
Scheduled event in the room	Faculty member	Without timeslot structure
	Faculty member	With timeslot structure		limited
	Not a faculty member	Without timeslot structure		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
	Not a faculty member	With timeslot structure		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant

Video Control User Special Access

Special Access to Video Creation for Video Control Users

If a Video Control user tries to access a room where an activity is already added by scheduling or non-scheduled activity setup, and the user is not a member of the activity's faculty group, the room appears as "Not Available!" on Center Overview (CO), and s/he cannot enter.

There is an exception when the Video Control user can access the room of an activity even if they are not assigned to it as faculty:

if the activity is added by another user (Admin or Video Full Control) to the room using the Record control panel
In this case, the Video Control user can start or create a recording in the room if needed—if there are no users (intentionally or unintentionally) in the activity's faculty who have access to Recording.
The Video Control user is limited to recording controls: start, play/pause, Go live!, stop but cannot add annotations or adjust the Record control panel.

Live Video

Scope of Live Video Privilege >

Live Video
Room status	Membership status	Recording status	Access to room	Control recording	Edit Record control panel	Add annotations	Save annotations	Data entry	Note
No activity in the room	Not relevant	Manual record control		only pause/play and Go live!
Activity added to the room with the Record control panel	Faculty member	Manual record control		only pause/play and Go live!
	Not a faculty member* (activity was added and recording launched by another user)	Manual record control	*	only pause/play and Go live!*		*			*special access
RNSA activity in the room	Faculty member	Manual record control		only pause/play and Go live!
	Faculty member	User-action controlled video recording		only pause/play and Go live!
	Not a faculty member	Manual record control		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
	Not a faculty member	User-action controlled video recording		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
Scheduled event in the room	Faculty member	Without timeslot structure		only pause/play and Go live!
	Faculty member	With timeslot structure		only pause/play and Go live!
	Not a faculty member	Without timeslot structure		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
	Not a faculty member	With timeslot structure		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant

FON Data Entry

Scope of FON Data Entry Privilege >

FON Data Entry
Room status	Membership status	Recording status	Access to room	Control recording	Edit Record control panel	Add annotations	Save annotations	Data entry	Note
No activity in the room	Not relevant	Manual record control		only pause/play and Go live!
Activity added to the room with the Record control panel	Faculty member	Manual record control		only pause/play and Go live!
	Not a faculty member* (activity was added and recording launched by another user)	Manual record control	*	only pause/play and Go live!*		*			*special access
RNSA activity in the room	Faculty member	Manual record control		only pause/play and Go live!
	Faculty member	User-action controlled video recording		only pause/play and Go live!
	Not a faculty member	Manual record control		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
	Not a faculty member	User-action controlled video recording		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
Scheduled event in the room	Faculty member	Without timeslot structure		only pause/play and Go live!
	Faculty member	With timeslot structure		only pause/play and Go live!
	Not a faculty member	Without timeslot structure		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
	Not a faculty member	With timeslot structure		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant

About the FON Data Entry Privilege

With FON Data Entry privilege, a user can submit Faculty Observation and Narrative (FON) checklists. Also, the Recording module is available on the FON user's dashboard: the system enables FON users to view live recordings of learners and submit FON checklists at the same time.

To view, access and edit the Data entry panel during live recording:

The activity, case, learner group, and at least one learner needs to be added on the Record control panel.
The name(s) of the learner(s) who is\are currently being recorded will be displayed at the bottom of the Record control panel.
The FON user is able to evaluate several users or even the entire group all at once.
Data in the Record control panel is either filled automatically if user-action triggered video recording, or Advanced Scheduling is in use, or adjusted manually by an Admin, a Video Control or a Video Full Control user.
Record Control Panel While Recording is in Progress
During recording, the FON data entry user cannot modify details on the Record control panel (not even adding or removing learners).
Record Control Panel While No Recording in Progress
FON users can edit the Record control panel and select learners while there is no recording in progress.
However, settings entered on the Record control panel by a FON user are overridden by any other user's settings—Admin, Video Control or Video Full Control—or automatic recording settings—user-action triggered video recording or timeslot structure within a scheduled event—at the moment the recording is launched.
FON user needs to be a faculty member of the activity added to or scheduled in the room
The case assigned to the activity needs to contain a Faculty Observation and Narrative (FON) checklist.
A FON Data Entry user cannot launch or stop recordings; therefore cannot create recordings.

Live Video and FON Data Entry Special Access

Special Access to Rooms for Live Video and FON Data Entry Users

If a Live Video or FON Data Entry users try to access a room where an activity is already added, but not as members of the activity's faculty group, the room appears as "Not Available!" on Center Overview - CO, and they cannot enter.

There is an exception when the Live Video or FON Data Entry user can access the room of an activity even if they are not assigned to it as faculty:

if the activity is added by another user (Admin, Video Full Control or Video Control) to the room using the Record control panel

In this case, the Live Video user can pause/play, click Go live! , can add annotations, but cannot save them.

FON Data Entry users can do data entry, pause/play the recording, Go live!, add annotations and even save them as presets.

For more information, visit our Recording - How to pages and watch the Recording Module Training Video.

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