Page History

...

Access the monitoring page of your activity from the Dashboard by clicking the Virtual Event Monitoring option:

Image Modified

Info

The Virtual Event Monitoring button only appears next to an activity

on the day the activity has a virtual event scheduled
if only virtual rooms are added to the event
if the Virtual Room Support module is turned on

...

The Monitoring page displays each virtual event for the day, displaying each case separately by the virtual room the case is assigned to:

Image RemovedImage Added

The name of the SP(s) assigned to the virtual encounter are also displayed in the header of each virtual room.

...

Each virtual encounter scheduled in the room is displayed by its start date:

Tip
From now on, you You can define a group size greater than 1 for your scheduled virtual events, which means means multiple learners can participate in the same virtual meeting.

Image RemovedImage Added

Each learner added to the virtual encounter is displayed in a separate row to easily keep up with their data entry progress.

On the Monitoring page, the observers can also make sure if a virtual meeting is running according to schedule and check if video recordings are available in the Video Review module in CAE LearningSpace.

Statuses

Abbr.	Meaning	Image Modified	Image Modified	Image Modified
Room	Virtual Room status	The virtual encounter has been ended in the virtual room with Stop by the SP in charge. This status is also displayed while the Video Recording is being downloaded to CAE LearningSpace	The virtual encounter is currently in progress in the virtual room.	No virtual encounter is running in the virtual room at the moment. A virtual room is reset to this status once the video recording is downloaded following an encounter.
SP	SP checklist status	SP has submitted data entry.	SP data entry is in progress.	SP hasn't opened the checklist yet.
PreL	Pre-encounter checklist status	The learner has submitted the pre-encounter checklist.	The learner is viewing the pre-encounter checklist.	The learner hasn't opened the pre-encounter checklist yet.
PostL	Post-encounter checklist status	The learner has submitted the post-encounter checklist.	The learner is filling out the post-encounter checklist.	The learner hasn't opened the post-encounter checklist yet.
FON	Faculty Observation and Narrative checklist status	FON Data Entry user has submitted the checklist.	FON Data Entry user is completing data entry.	The FON Data Entry user hasn't opened the checklist yet.

Virtual Room:

N/AOpenedDoneMeaning of status

No virtual encounter is running at the moment.

The Done status of the virtual encounter becomes N/A again after the video recording is downloaded.

The virtual encounter is currently in progress (has been started by an assigned SP).

Displayed once the virtual encounter was ended with Stop in CAE LearningSpace.

The Done status is displayed while the Video Recording status is Pending.

Note

title	Virtual Room: Opened and Done StatusesIn-Progress and Finished Virtual Encounters

The virtual room statuses that indicate a running (Image Added) or a finished () virtual encounter only implies that The Opened and Done statuses of a virtual room only indicate if an SP has launched or ended the virtual meeting session on their their Learner Pre-Selection page, but do not indicate verify whether the assigned learner or learners have joined and participated in the virtual meeting.

REC

Video Recording:N/APendingDownloadedMeaning of statusDisplayed until the launch of the virtual encounter for the current timeslot.

Displayed until the recording of the virtual encounter is saved to the Video Review module.

The Pending signal turns on once the virtual encounter starts

Image Added

Displays the status of Video Recording in the virtual room.

Video recording is not available for the virtual encounter yet.

Displayed until the virtual encounter is launched for the current session.

During an active virtual encounter session (Room status: Image Added): the status indicates that video recording is in progress in the virtual room.

After a virtual encounter has been ended (Room status:

): the status indicates that the video recording of the recent encounter is being processed and saved to the Video Review module.

The recording of the virtual encounter has been downloaded and it is available in the Video Review module.

Page tree

Versions Compared

Old Version 9

New Version 10

Key

Statuses