With CAE LearningSpace's latest integration solution, you can remotely use rooms to organize and record OSCE encounters: have your SPs host their portrayal of a scenario and allow your learners to fill out their pre- and post-encounter checklists as you would do in the physical rooms of your training center.
From now on, you can integrate and use Zoom services through CAE LearningSpace and create virtual rooms for hosting scenarios to particular learners at scheduled appointments.
This page will explain
The guide will also recommend the most fitting Zoom subscription plan to choose for OSCE Teleconferencing purposes that can also be adjusted to the needs of your organization.
Before starting the setup process, make sure you have as many email addresses ready as the number of virtual rooms you would like to configure. The number of virtual rooms you can configure for OSCE Teleconferencing purposes depends on your Zoom subscription plan. Aside from our recommendation, you can also check the subscription plans at Zoom’s Plans & Pricing page: https://zoom.us/pricing
Provide the email address of your Zoom account.
This email address will serve as the primary address of your Zoom account.
Virtual rooms will be organized under the owner account registered with this primary email address.
Anyone who has access to this email account, and consequently the Zoom owner account can
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When you sign up for free with your primary email address, you only have access to the Basic features of Zoom.
You can check your subscription status at the User Type field on your profile:
A Basic subscription does not
In order to use Zoom services within CAE LearningSpace after completing the API setup as described in the previous part, you need to upgrade your account and include as many hosts in your subscription plan as many virtual rooms you would like to configure in CAE LearningSpace.
Virtual room configuration in CAE LearningSpace will be explained in the following.
Choose one of the recommended plan.
Select the number of hosts you want to purchase.
Zoom automatically calculates the monthly and annual fees afterwards.
After selecting the billing schedule, scroll down to the bottom of the page and click Continue.
On the Payment tab, provide the Billing Contact information, and credit/debit card information at Payment Method.
At Billing Contact, the total employee count of your organization is required to continue.
Once you are finished, click Upgrade Now. You will be presented with an Order Summary.
Click Confirm to complete your purchase. Zoom will confirm that your account has been upgraded successfully.
(=CAE LearningSpace handles Zoom User Management when setting up a new room.)
Create virtual rooms in CAE LearnigSpace after you have successfully connected to Zoom after setting the API key and secret in the Security tab.
By creating virtual rooms in CAE LearningSpace, your Zoom owner account will automatically send activation emails to each email address to verify the email address of each virtual room and to add them as users to your primary Zoom account.
After verifying the virtual rooms, the room’s status in CAE LearningSpace will change to “Verified”, meanwhile in Zoom, you can set the virtual rooms up as Licensed users. If all these settings are complete, your room can be added as a station for an event created with Advanced Scheduling. You can schedule your learners and add SPs as would do using a physical room.
You can organize virtual OSCE sessions; your SPs will be allowed to start hosting the scenario they are portraying and allow scheduled learners to access the virtual scenario according to their timeslot assignments.
Enter System from the Dashboard, and go to Rooms.
Click Add New Room. Enter the name and description of the new room which are required to continue.
Check the new Virtual Room checkbox included under the required fields.
Click Add.
Instead of the usual setting options, only a few fields will appear:
New Registration email field: The email alias of your virtual room goes here.
Zoom will send an activation email here to add the virtual room as a user under your primary Zoom account. Then the virtual room can be Licensed to enable hosting from the user/virtual room registered with this email alias.
This setup is necessary to enable SPs to host and learners to join a meeting through CAE LearningSpace.
New Status fields: Shows the status of the room whether the activation email was verified or not that was sent by Zoom to the email alias Once the Zoom activation email that was sent to the email was verified
The Location drop-down will also appear as an optional setting in case you would like to categorize your virtual room e.g. by campuses.
After providing the Registration email address, click Save.
Zoom will automatically send a user activation email to the email alias of the room.
Check for the activation email in the mailbox of the provided email alias.
Click Activate Account.
You will be redirected to Zoom to provide the name and password of the new user/virtual room added under your primary account.
The Room Settings popup will warn you if the Telemedicine module is currently switched off in CAE LearningSpace.
Every virtual room that has been previously verified will appear as not verified if the Telemedicine Module is switched off.
When switching back the Telemedicine Module on the Security page, the API key and secret will auto-populate in each field. Without changing anything, click Save & Test set up the connection to Zoom Services again.
Click Add New Room.The Room Settings popup will contain extra fields:
Registration email: email alias that needs to be provided so that Zoom can activate the virtual room as a user in its system.
Status: Not verified until the activation email of the room is not verified by the Zoom account owner.
If the Telemedicine module is currently switched off in CAE LearningSpace,