-What can be hidden
-The purpose of hiding
-Effects of hiding
-Who can hide/unhide
-Who can see hidden items
What exactly can be hidden?
- User Groups
- Cases
- Activities
- Sections
- Records
- Submits
- SP & FON names on Video Review
- User Group from the login page
What is the purpose of hiding?
- We highly suggest hiding rather than deleting, as this could alter submits/reports.
- Deleting will completely remove it from the database. Whilst hiding will simply remove it from the list to be displayed.
- Maintain a more organized and up-to-date view for the user.
- Privacy
What are the effects of hiding User Groups?
- User Groups will not be displayed in GROUP list.
- User can still be found in the USERS list as well as in the search box.
- User will not appear to be a part of the hidden group via the users 'Groups' tab.
What are the effects of hiding Cases?
- Can still do data entry if a hidden case is on a current running activity.
- Hidden cases will still appear in reports if the activity is running.
What are the effects of hiding Activities?
- Activity will be removed completely from the Activity list unless 'Show hidden activities' is enabled.
- To search for a hidden activity, 'Show hidden activities' also needs to be enabled.
- Hidden activities will prevent learner data entry (even for running activities)
What are the effects of hiding Sections?
- Hiding sections will not hide it from data entry. Simply hide it from reports.
- A hidden section will not be counted in the case total score.
What are the effects of hiding Records?
- Individual Checklist: Hiding a learners record will remove their grade and not count in scoring.
What are the effects of hiding Submits?
- Learner Submits: Hiding a submit will remove the submitted checklist and it will not count in the Activity Total Score. It will appear as ‘No Data’.
- SP data submits: Hiding a submit will remove the submitted checklists and it will not count against the Learner in the Activity Total Score. It will appear as 'No Data'.
Hiding SP & FON names on video review
- By default SP & FON names are not shown to learners.
- If only removes it from the faculty's view.
What are the effects of hiding User Group from the login page?
- By default, User Groups are hidden from the login page.
- It will prevent the user from narrowing down the login search to their specific User Group.
Who can hide and unhide?
- Admins
- User Manager (only user groups shared w/ user)
- Case Author & Case Author full control (only cases shared w/ user)
- Activity Manager (only cases shared w/ user)
- Report Reviewer full control
Who is able to see hidden items?
- Admins
- Activity Manager
- Case Author
- Case Author (full control)
- Report Reviewer
- Report Reviewer (full control)
in the Reports, only a user with Admin privilege is able to see the hidden section. If you hide a submit, the learner will not see that submit in the Indiv Checklist report (if the report is made available for the students). However, if you hide the entire record, the learner will still see the individual submits within that record even if the entire record is hidden. If you want to hide the submits from the learners, you need to hide them individually and not only hide the entire record. Hiding submits and hiding entire record works the same way in score calculation: score of a hidden submit do not count in overall score and if entire record is hidden, scores of all submits (SP, FOn, Learner) within that record will be ignored in score calculation. |
Based on a true story: https://cae-hc.atlassian.net/wiki/spaces/LS/pages/604438610/Hiding?focusedCommentId=3577610244#comment-3577610244