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This page explains item detection, the first step of every transaction workflow in the Inventory module.

The process of item detection is the same for every Transaction and item Category.

The latest Inventory module version allows users to search for items more conveniently:

  • it provides you with the location history of items, 
  • offers a more straightforward way of checking in your items or
  • transferring them in bulk to another location.

You can apply any one of the 4 supported item detection methods:

Detect by Scanning

You have two item detection options when using a scanner: Barcode and QR Code scanning  Recommended Barcode and QR Code scanning solutions for LearningSpace.

QR Code

Take an item and scan its QR code for instant identification:

QR codes are automatically generated once an item is created in the Catalog. QR codes can then be printed and placed on the physical items when stocking up. 

In the Inventory Manager, all QR/Bar codes are identified by the #LS prefix. Therefore, all QR/Barcode readers should be configured to add this prefix when reading a QR/Bar code. How to Set up the #LS Prefix for your Scanner.

Barcode

Take an item and scan its barcode for instant identification:

The Inventory module can also identify items by barcode and even supports multiple barcodes for the same item.

Detect Manually

ID Number

When an item is created in the Catalog, a unique, searchable, system-generated ID number is assigned to it automatically by the system. 

ID numbers are displayed in the ID Number column on the Catalog tab for each item or the Identification tab inside an item's profile.

The default 'LST' ID prefix cannot be changed.

You will also find the ID Number in an item's Identification tab:

When printing the QR code of an item, the ID Number will also be included on the label:

You can look up items by complete or partial ID numbers in any search field.
Catalog search 

Cart search

Start typing the Item ID of an item to filter search results:

Drop-down search fields will return the proper name of an item when searching by complete or partial ID numbers.



Equipment and supply list search

Learn more about Equipment and Supply lists or view related Training videos.

Item Name 

Start typing the name of an item to filter search results:

Learn more about the Inventory Manager on our Inventory - How to pages, and watch the Inventory Manager Training Videos.