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1. Access theActivity Scheduler pageScheduler page of the selected activityActivity.

2. Find your event and click on Stations.

   Image Added.

   Note
   title Note
   Stations can only be set up for existing events.

   
   

3. On the Scheduling (Stations) page:
   • First
   ,
   • : determine the number of
   cases
   • Cases you want your learners to complete during the event, which also means the number of
   cases
   • Cases they need to complete within a round.
     Learn more about rounds (and their relation to timeslots) here.
     
     

   • Then decide in how many stations should each

   case

   • Case be running.

     • A
   case
   • • Case must be run on at least one station to provide spots for learners.
     • The number of spots is closely related to the timeslots of the event.
       In a basic setup
   ,
   • • : where a
   case
   • • Case only runs in one station
   ,
   • • → the number of spots are equal =  to the number timeslots that were created for the event.
       However,  if there are multiple Case stations set up → a timeslot can contain more than one spot
   if there are multiple case stations set up.
   • • .
     • The number of default spots within the event will multiply by the number of defined stations
   , which
   • • →  which means you can assign more learners to the event.
       
       

     Tip
     title How to Caculate the Number of Spots in an Event
     number of total spots = created timeslots* x number of stations *

   the

   • the number of created  timeslots in a round →  should be equal to

   or

   • / the multiple of

   the number cases that are required during the event

   • →  the number of required Cases.

     
     

4. Click Continue.
   You arrive to a page where you can select the total number of casesCases you want in your event, and you can also define the number of stations each case Case will run on: 

   Tip
   The same case Case can run on multiple stationsstations.

   
   
   
   

5. Click Continue once more. 
   The system generates the exact number of stations based on the number of cases Cases you want to conduct during the event multiplied by the number of stations you want each case Case to run on:
   
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6. Review case selesction Case selection. 

   Note
   title Note
   In case you want to run each case Case on multiple stations, you need to add the same case Case to the number of stations you have defined previously (see from 3. b.).

   
   

7. Assign a room to each station.

   Note
   title Important
   You cannot assign the same room to more than one event station. Click Update after selecting rooms to check if any of them have been taken.  If a room was vacant , the →  the system will save the setting and book the room for the event.  If the room was occupied , the →  the system will return the message Occupied! under the unavailable room. In such caseCase, select another room and hit Update again to check your setting.

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   Tip
   title Tip
   To check available rooms or manage them, click the Room Manager link at the bottom of the page. The link navigates directly to the Rooms tab in the System module.

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8. Once you have set up every station, click Save & Return.

   You will be redirected to the Activity Scheduling page.

Applying the Station Setup for Other Events

1. Access the Activity Scheduler of a selected activityActivity.
2. Click the Stations button of a scheduled event.
   The Scheduling (Stations) page opens. 

3. To apply the station setup of the event to all the other events of the activityActivity, select Set for All Events.
   

   Info
   A dialog box asks you if you are sure you want to overwrite the settings of the events. Once confirmed, the station setup will be applied to all the events within the activity Activity and you will be redirected to the Activity Scheduler page.

   
   

4. To apply the station setup of the event to certain events, select Set for Certain Events.
   The Event Setup panel opens with the list of all the current scheduled events of the activityActivity. 
   Select the box next to each event to apply the station setup.
   

   Info
   A dialog box asks you if you are sure you want to overwrite the settings of the events. Once confirmed, the station setup will be applied to all the events within the activity Activity and you will be redirected to the Activity Scheduler page.

   
   

5. Click Save.
   The station setup will be applied to the selected event(s).
   

   Tip
   For further information, visit our Advanced Scheduling pages, and view our Activity Manager Training Videos.

   
   

   Info
   icon false title Related pages
   Content by Label showLabels false showSpace false sort title excludeCurrent true cql label in ("timeslot","timeslots")