ACTIVITY: An activity is a longer period of time created around a specific learning area (that is, a specific case or set of cases) for specific groups of participants. This entails that each activity has to have at least one learner (normally also a faculty group) assigned and at least one case added.
The members of the assigned learner group can complete the required case(s) in three ways:
- without scheduling
- via Running Non-Scheduled Activity (referred to as RNSA)
- via Advanced Scheduling (event scheduling)
Without any scheduling
This is the most basic activity setup with little or no preparation and/ or restriction. There is no location (room and or station) assigned and no time specified (i.e. event scheduled), as a consequence, data entry is available from any computer during the entire activity, that is, between the start and the end dates.
TIP: On the Options tab of the Edit Activity pop-up window, restrictions can be set up with respect to the source and timing of data entry. E.g.:
- Data entry only allowed from IP addresses starting with/ hostnames ending in <provided number>
- Activity is available with restricted browser only
Via Running Non-Scheduled Activity (referred to as RNSA)
This way of working within an activity requires linking the desired activity to a specific room. That is, selecting the activity and any one or all of the cases assigned to it in the Running Non-Scheduled Activity drop-down of the room on the Rooms tab of the System module.
This method allows for restricting Learner and/ or SP data entry for the specified case(s) to computers assigned to the selected room. Such setup requires two additional conditions to be fulfilled:
- ticking the 'Data entry only allowed from manually authorized workstations' checkbox on the Options tab of the Edit Activity pop-up opened for the desired activity
- selecting In-room and/ or Hallway Station in the Room Settings pop-up opened for the designated room
If all the above conditions are met, the Learner or SP logging in from the Hallway or In-room station respectively will only be able to access the selected case or all cases of the assigned activity.
Via scheduled event(s)
during a previously determined time interval within a specific day, in a previously determined room
3. Activity is scheduled in advanced scheduling.
If the activity is scheduled in advanced scheduling which means that timeslots, rounds, station and learner assignments are generated on the Scheduling page, the system will behave the following way. If the “Data entry only allowed from manually authorized workstations” restriction is not enabled, the activity and cases will be accessible from all computers. However, if a student opens LearningSpace from a station/computer that is scheduled during the time of the scheduled event, the system will display Easy Login (only if student assignments are generated in advanced scheduling) and the student will only be able to select the case that is currently scheduled in the room to which the Hallway computer/station is assigned. If LS is opened from any other computer, all cases assigned to the activity can be selected.
If the “Data entry only allowed from manually authorized workstations” restriction is enabled, the activity and cases will only be accessible from the computers that are assigned to the rooms to which the cases are scheduled. In this case during the time of the scheduled event, Easy Login will appear and only that case can be selected that is scheduled to a specific room.
An important piece of information related to this is that if you assign an activity to a room as an RNSA and also schedule this same room in advanced scheduling, the configurations of advanced scheduling will always take over (when the scheduled event starts in the room). This means that if you assign Activity A to Room A as an RNSA, but also schedule Activity B to Room A in advanced scheduling, the configurations of Activity B will kick in as soon as the scheduled event starts in Room A.
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