For Admin users only.
Follow up on the virtual events of a selected activity on the new Monitoring page.
Access the monitoring page of your activity from the Dashboard by clicking the Virtual Event Monitoring option:
The Virtual Event Monitoring button only appears next to an activity
- on the day the activity has a virtual event scheduled
- if only virtual rooms are added to the event
- if the Virtual Room Support module is turned on
Layout
The Monitoring page displays each virtual event for the day, displaying each case separately by the virtual room the case is assigned to:
The name of the SP(s) assigned to the virtual encounter are also displayed in the header of each virtual room.
Virtual Encounter Observation With Admin Privilege
By clicking the Join meeting link in the top right corner of a virtual room, you can join the current virtual encounter running in the virtual room.
We recommend joining the meeting without audio or video to not interrupt the flow of the recording.
Each virtual encounter scheduled in the room is displayed by its start date:
From now on, you can define a group size greater than 1 for your scheduled virtual events, which means multiple learners can participate in the same virtual meeting.
Each learner added to the virtual encounter is displayed in a separate row to easily keep up with their data entry progress.
On the Monitoring page, the observers can also make sure if a virtual meeting is running according to schedule and check if video recordings are available in the Video Review module in CAE LearningSpace.
Statuses
| Abbr. | Meaning |
|
|
|
|---|---|---|---|---|
| SP | SP checklist status | SP has submitted data entry. | SP data entry is in progress. | SP hasn't opened the checklist yet. |
| PreL | Pre-encounter checklist status | The learner has submitted the pre-encounter checklist. | The learner is viewing the pre-encounter checklist. | The learner hasn't opened the pre-encounter checklist yet. |
| PostL | Post-encounter checklist status | The learner has submitted the post-encounter checklist. | The learner is filling out the post-encounter checklist. | The learner hasn't opened the post-encounter checklist yet. |
| FON | Faculty Observation and Narrative checklist status | FON Data Entry user has submitted the checklist. | FON Data Entry user is completing data entry. | The FON Data Entry user hasn't opened the checklist yet. |
| Virtual Room: | N/A | Opened | Done |
|---|---|---|---|
| Meaning of status | No virtual encounter is running at the moment.
| The virtual encounter is currently in progress (has been started by an assigned SP). | Displayed once the virtual encounter was ended with Stop in CAE LearningSpace.
|
The Done status of the virtual encounter becomes N/A again after the video recording is downloaded.Virtual Room: Opened and Done Statuses
The Opened and Done statuses of a virtual room only indicate if an SP has launched or ended the virtual meeting session on their Learner Pre-Selection page, but do not indicate whether the assigned learner or learners have joined and participated in the virtual meeting.
| Video Recording: | N/A | Pending | Downloaded |
|---|---|---|---|
| Meaning of status | Displayed until the launch of the virtual encounter for the current timeslot. | Displayed until the recording of the virtual encounter is saved to the Video Review module.
| The recording of the virtual encounter is available in the Video Review module. |
Overview
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