By creating virtual rooms in CAE LearningSpace, you can organize virtual events:
When adding a personal Zoom user account as a virtual room to CAE LearningSpace, and assigning that room to a virtual event, make sure that no one is able to host meetings straight from the Zoom user account while the virtual event is in progress. Virtual events launched by the SP could be unexpectedly cut off by another user logging into the same Zoom account from another device and launching a meeting from Zoom's interface. As a general rule, the user who starts the latest meeting from the Zoom interface has the ability to end the other ongoing session. If trying to launch the most recent meeting session, SPs could also be presented with the following alert when launching their virtual encounter in CAE LearningSpace: To prevent CAE LearningSpace virtual sessions from ending abruptly, make sure no one is logged into or using the Zoom user account if it is assigned to a virtual event in CAE LearningSpace while the virtual event is running. Check the dates of scheduled virtual events in Advanced Scheduling or the Calendar module. |
Create virtual rooms in CAE LearnigSpace once you have successfully:
Build and set up an OAuth application within your owner account,
Connected your OAuth application with CAE LearningSpace with the obtained Client ID and secret.
New Registration email field: The email address of your virtual room goes here, which is the address of one of the licensed Zoom user accounts that are organized under the owner/primary account.
New Status fields: Shows the current status of the room.
The status of a room is "Not Verified" as long as user activation is pending:
A room will be "Verified" once CAE LearningSpace is authorized to access the Zoom user account associated with the email address provided as the registration email:
The Virtual Room Support module also needs to be switched on and set up correctly. |
Provide the Registration email address (of a licensed Zoom user account) of your new virtual room.
Click Save.
You will be presented with a link where you can authorize CAE LearningSpace to have access to this particular Zoom user account:
Open an incognito window and paste the link.
You will be redirected to the login page of Zoom.
To resolve this issue:1. Log into your Zoom owner account. 2. Go to App Marketplace. (https://marketplace.zoom.us/)
3. On the App Marketplace page, select Manage. 4. Select your OAuth application: 5. On the App Credential tab, scroll down to OAuth Allow List: 6. Enter your LearningSpace system's URL into the Add Allow List field. The page automatically saves every change you make (look for the green Saved sign next to the Continue button). Make sure to whitelist the URL of your LearningSpace system in order to configure virtual rooms successfully. |
Upon successful login, you will land on the user consent page in Zoom. Here, you are informed about the permissions that LearningSpace will have upon authorization:
Click Allow to enable LearningSpace access to the current Zoom user account with the specified scope of permissions.
After authorization, you will be redirected to your institution's LearningSpace platform.
The system will inform you about the successful authorization:
Close the incognito browser.
Always close the incognito window once you are finished with the authorization process. |
Go back to the Rooms tab, and open your virtual room with the Controls cogwheel.
You will see that your virtual room is now verified:
Once these settings are complete, your virtual room can be added to events organized with Advanced Scheduling. |
Virtual Rooms are only available for events created with Advanced Scheduling. Please visit this page to learn about the recommended virtual event settings. |
Find step-by-step guides on our Distance Learning with CAE LearningSpace pages. |