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IMPORTANT: The Calendar module is accessible to users with the following roles:

      • Admin
      • Facilitator
      • Scheduler
Scheduling an event is essentially determining a specific time interval for a group of learners to complete a simulation as described in detail within a specific SCE.

Scheduling an event is possible in the Room, Day, Week or Month views of the Calendar module.

Preliminary Setup

User Manager: The participant groups desired to be scheduled are set up, that is, include the intended users.

SCE Management: The simulation content, that is, the SCE intended for the scenario is built up, with special attention to the SCE Scheduling part of the SCE.

IMPORTANT: Automatic recording can be set up for the Briefing, Simulation and Debriefing parts of a scheduled event. For the recording to start, the camera icon has to be activated within the SCE Scheduling part of the SCE Management. 


Process Flow

  1. In the selected calendar view, display the day, that is, the date of the event.

  2. Click and drag the cursor through the time interval you intend to schedule for the event.

    NOTE: When scheduling in Room view, make sure that the time interval is determined in the line of the desired room. When scheduling in Week view, the room can be selected via the Room drop-down at the top of the pop-up window. 

    The Edit Event pop-up window opens where all specifications can be given for the event.

  3. By default, a newly added event is entitled "New Event". 
    To avoid confusion and ensure proper distinction, make sure to enter a specific title for your event.

  4. Select the SCE intended to be performed.

  5. Switch to the Participants tab of the pop-up and add the desired participant groups using the corresponding tabs and drop-downs.

  6. On the SCE Scheduling tab, modify the stages of the Pre- and Post-Simulation if necessary, or adjust the duration of the Simulation.

  7. Click Save to conclude the event scheduling.

    Modifications on an SCE  do not affect previously created Events. This means that, modifications only come into force once the  Event has been updated with the modified SCE meaning that the SCE has been re-added to the Event.

    For further information, visit our Calendar Module and Calendar - FAQ pages.