This page explains how to interpret the information that is included in the Raw Data Export file downloaded from LearningSpace (See How to Access Data Export).

The below-used example contains the following information:

• There is one Case: Meredith Sinclair
• This Case contains data from all parts:
  • Pre-encounter contains 3 items (the first item is a Note, so there is no data)
  • SP part contains 6 items
  • Post-encounter is a SOAP Note: 4 Text items (open-ended questions), two of which are scored using the Special Section
  • FON contains 23 items
  • Case Evaluation contains 6 items
  • Self Evaluation contains 3 items
  • Peer Evaluation contains 3 items

How the Data is Organized

The Raw Data Export (RDE) displays point values (raw data) for all items (questions) in the Case, including items from hidden sections. Therefore, it is helpful to know how the Case is built.

Data in the RDE is organized by part, in this order:

• Pre-Encounter Learner Part items
• SP Part items
• Post-Encounter Learner Part items
• Special Section items
• FON Part items
• Case Evaluation Part items
• Self Evaluation Part items
• Peer Evaluation Part items

Data from SP observation (and SP performance assessment) can also be included if needed (see below).

What is displayed in each row?

Row 1 identifies what is in each column (SP names, Peer Reviewer names, Item numbers by section).

The remaining rows display learner data.

Rows 2, 4, 6, and so on, display the name of the SP (if any) who submitted data, and the data for all Items in all Parts - except Peer Review.

Rows 3, 5, and so on, display the Peer Reviewer name and Peer Review data. If there is no Peer Review data, there will be no second row.
Learner names are not displayed by default, so the Peer Reviewer name is replaced by dashes (- - -).

What is displayed in each column?

Column A displays the names of the SPs who submitted the data. (In this example, there is only one SP, Madge Billings.)

Column B displays the names of peer reviewer users who submitted the data.
Learner names are not displayed by default, so Column B displays dashes (---) instead of names.

Columns C & D display data from the Pre-Encounter Part.

Columns E through J display data from the SP Part.

Columns K through P display data from the Post-Encounter Learner Part.

Columns Q through AM display data from the FON Part.

Columns AN through AS display data from the Case Evaluation Part.

Columns AT through AV display data from the Self Evaluation Part.

Columns AW through AY display data from the Peer Evaluation Part.

How to Make Exported Data Easier to Identify?

Your Case contains features that can help you identify the exported raw data more easily.

• Case short name
• Section abbreviation

Identify Exported Data by Case Name

The Short ID field of the Case can be used to identify the Case when you export raw data.

The Short ID can be as long or as short as you like. Shorter IDs may be easier to read in the Excel document when data is exported.

Identify Exported Data by Section Abbreviation

The Section abbreviation can also be used to identify data.

How to Add Names to an RDE?

1. Go to the Activity Reporting Setup.
   
   

2. In Activity Reporting Setup, open the Privacy panel.
   

Under Raw Data Export:

• Select Show names to display Learner names in RDE.
• Select Show FON to display FON evaluator’s name in RDE.
• Select Show Unique Custom ID to display the Learner’s UCID (from User Module).
  

Click Save at bottom of the screen.

Multiple SP & FON Submissions Allowed

When the option Multiple Independent SP & FON submissions allowed has been selected, the raw data export changes slightly.

Column B displays the names of the SPs who submitted the data:

***REPLACE SCREENSHOT ***

When there are multiple FON submissions for the same student, the RDE will resemble the following:

• Column C displays the names of the FON users who submitted data.
• Row 2 displays the name of the last FON user to submit data for easy identification.
• Rows 5 & 6 display the name of the FON users and their data (most recent in row 5, older submission in row 6.

Raw Data Export Options

Use Answer Description

When this option has been selected, the RDE displays the selected response for each item, instead of the point value.

Include Observation Data

SP observation data is exported by selecting the option Include Observation Data.In the example below, SP observation data is displayed in rows 4, 7, & 10.

Transpose Output: Default Export

When Transpose Output is selected:

• Columns become rows.
• Rows become columns.
• Default export displays only SP names.
• Data is displayed in the order we saw earlier:
• Pre-Encounter Part
• SP Part
• Post-Encounter Part
• Special Section (if any)
• FON
• Case Evaluation
• Self Evaluation
• Peer Evaluation

Transpose Output: Display Names

Transposed Output looks like this when Learner and FON names are displayed:

Transpose Output – Multiple SP & FON

Transposed Output looks as follows, when the activity option, Multiple Independent SP & FON Submissions Allowed, has been selected:

How to Use the Codebook

The Codebook identifies each item in the Raw Data Export file by displaying:

• Item (question) text
• Response value and corresponding text

As in the Raw Data Export file, data in the Codebook is organized first by Case, then by part, in this order:

• Pre-Encounter Learner Part items
• SP Part items
• Post-Encounter Learner Part items
• Special Section items
• FON Part items
• Case Evaluation Part items
• Self Evaluation Part items
• Peer Evaluation Part items
• SP Performance Part items (optional)

Exported Codebook

• Column A corresponds to the item number in the transposed Raw Data Export.
• Column B displays the item number for each section
• In this example, Item 1 in the Pre-Encounter part is a Note item – there are no points associated with it. That is why the first Item is 2.
• Column C displays the item (question) text
• The remaining columns display the responses and their point values for the item.

• Row 10 is a Text item scored using the Direct Scoring option.
• The minimum score is displayed in Column D
• The maximum score is displayed in Column E
• Row 11 is a Text item scored with Keywords. The Keywords are displayed in Columns D, E, F . . .
• Rows 12 & 14 are Text items scored with Special Sections, so they display only the item (question) text.
• The Special Section data is displayed in rows 13 & 15.