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IMPORTANT: While Advanced Scheduling is part of Activity planning, and Admin users have access through the Activities module, users designated for managing Advanced Scheduling can access it via the Calendar module. |
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Necessary privilege to access the Advanced Scheduling function: SRP (Scheduling and Resource Planner)Users with this privilege can:
SRP (full control)A user with full control privilege has access to:
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Scheduling an event means determining a time interval within a specific day, when there are specific timeslots within a number of rounds during which the added case(s) is/ are completed in the designated room(s) by the learners (and SPs) assigned to the timeslots.
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TIP: For more detailed definitions, see How to Understand Concepts within Advanced Scheduling. |
Advanced Scheduling is created on the Activity Scheduler page accessible via clicking the Advanced Scheduling link in the top right corner of the Edit Activity pop-up widow opened for the desired activity.
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TIP: The Advanced Scheduling is also available for an already scheduled event in the different views of the Calendar module. |
Advanced Scheduling, that is, scheduling an event within an activity, entails the following necessary steps:
- determining date and starting time of the event
- creating timeslots (within at least one round)
- selecting a room (referred to as Station) as location to each case within the activity
- assigning learners and SPs (if applicable)
Optional features:
- sending date request and date availability emails to learners and SPs respectively
- reviewing such requests (if sent out and answered)
- reviewing assignments
- sending notification emails to learners and SPs
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NOTE: Each case is completed at a station, that is, a room registered in the system. The rooms normally have cameras assigned to it, but simulators, intercom devices, as well as designated computers can also be linked to a room. These configurations are to be set up on the relevant tabs of the System module. |
'Data entry only allowed from manually authorized workstations' restriction (available on the Options tab of the Edit Activity pop-up window):
- if enabled - the activity and its cases will only be accessible from the computer(s) that is/ are assigned to the rooms where the cases are scheduled, and Easy Login will facilitate data entry
- if not enabled - the activity and its cases will be accessible from all computers