Necessary privilege to access the Advanced Scheduling function:
SRP (Scheduling and Resource Planner)
Users with this privilege can:
- schedule events in the Calendar module, and assign such events to a running activity, thereby gaining access to the Advanced Scheduling funtion of that activity
- access, edit or delete events that have not been assigned to any activity
- print or send calendar views (Daily/ Weekly/ Monthly) in email
SRP (full control)
A user with full control privilege has access to:
- schedule events in the Calendar module, and assign such events to any running activity (independent of sharing), thereby gaining access to the Advanced Scheduling funtion of the scheduled activity
- access, edit or delete any event (independent of the Share settings of the activity)
- print or send calendar views (Daily/ Weekly/ Monthly) in email
Scheduling an event means determining a time interval within a specific day, when there are specific timeslots within a number of rounds during which the added case(s) is/ are completed in the designated room(s) by the learners (and SPs) assigned to the timeslots.
Advanced Scheduling is created on the Activity Scheduler page accessible via clicking the Advanced Scheduling link in the top right corner of the Edit Activity pop-up widow opened for the desired activity.
Advanced Scheduling, that is, scheduling an event within an activity, entails the following necessary steps:
- determining date and starting time of the event
- creating timeslots (within at least one round)
- selecting a room (referred to as Station) as location to each case within the activity
- assigning learners and SPs (if applicable)
Optional features:
- sending date request and date availability emails to learners and SPs respectively
- reviewing such requests (if sent out and answered)
- reviewing assignments
- sending notification emails to learners and SPs
'Data entry only allowed from manually authorized workstations' restriction (available on the Options tab of the Edit Activity pop-up window):
- if enabled - the activity and its cases will only be accessible from the computer(s) that is/ are assigned to the rooms where the cases are scheduled, and Easy Login will facilitate data entry
- if not enabled - the activity and its cases will be accessible from all computers