How to Understand Concepts within Advanced Scheduling

Advanced Scheduling provides means for pre-programming events such as:

exams,
simulation excercises,
lab practices, etc.

Users with the necessary privilege (Admin, SRP (full control) or SRP) can schedule specific events within an Activity

for the assigned group of users,
using the selected Cases,
specifically time-managed
in the designated Rooms.

For Advanced Scheduling, the following concepts are necessary to understand:

Concept	Description	Related Help site pages
Events	Activity schedules are broken into Events. An event is a period of time when station setup and SP assignments are the same. This means that throughout the event, the same Case with the same SP runs in the same room. Events must start and end on the same day, while an Activity can have multiple events on multiple days, and even last for a long stretch of time (e.g. for a year).	How to Add New Events in Activity Scheduler How to Duplicate Events How to Delete Events How to Assign Learners to Scheduled Events How to Assign SPs to Scheduled Events
Rounds	A Round is a period of time for which students sign up: Each student is expected to attend an exam for one period (one round). A learner has to complete each Case within a round. Consecutive rounds make up an Event. A round must start and end within the same event. Rounds are made up of consecutive timeslots without any time gaps: The timeslots included in a round can be regular student encounter timeslots or special timeslots (for example debriefing or lunch break). A valid round must contain at least one student encounter timeslot. Rounds are only valid if the first timeslot "starts new round" and the last timeslot "ends the round". These conditions can be established by checking the relevant boxes when setting up timeslots within an Event Setup. If the round setup is not valid, an error message displays at the top of the scheduling page and changes cannot be saved.	Timeslot Creation How to Set Timeslots How to Assign Learners to Scheduled Events How to Assign SPs to Scheduled Events
Timeslots	Timeslots are smallest time units within an event. During a timeslot, one or more assigned learners need to complete one Case with the help of an SP or a simulator. There are two different types of Timeslots: Learner encounter timeslots are timeslots used for a learner encountering an SP or simulator. Special timeslots are timeslots used for occasions when no learner encounter happens but the time interval is used for a specific purpose (e.g. orientations, breaks or debriefings). Consecutive timeslots make up Rounds. Besides its length, a timeslot also has a time after property.	Timeslot Creation How to Set Timeslots Timeslot Assignment How to Create a Timeslot Structure Template
Stations	A station is a room running a specific Case for a specific event of an Activity. → Hence an Activity can be running at multiple stations. Stations can be the same across multiple events, or can be different for each event.	Stations in Advanced Scheduling How to Set Stations
Spots	Spots are the maximum number of available spaces for students to participate within a specific round. By default, spots are calculated automatically based on station setup and number of timeslots. This calculation can be manually customized.	How to Set Spots

Group size	Specifies the number of learners participating in an encounter at the same station at the same time.	How to Choose Group Size and Rotation Scheme
Rotation scheme	Small circles - The system rotates or circles learners around a group of stations. If Cases are being run on multiple stations, multiple concurrent circles are formed. This setup can be more efficient during overbooking situations. One big circle - All the learners rotate around the stations in one sequence (each student always moves to the next station). This is a simpler option, but is less effective when stations are overbooked.	How to Choose Group Size and Rotation Scheme

For further information, visit our Advanced Scheduling pages, and view our Activity Manager Training Videos.

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How to Understand Concepts within Advanced Scheduling

Concept

Events

Rounds

Timeslots

Stations

Spots