Recording Module

Click Recording on the Dashboard to enter the recording module of the CAE LearningSpace system.

The Center Overview (CO) screen opens, where you see live video or audio feeds from all rooms available in your system.

1. Admin

Users with Admin privilege can view all Rooms at all times and can access all functions of the Center Overview and Single Room View.

2. Video Full Control

• Has access to every room available at Center Overview in Recording
• Can control recording in all rooms (start, play/pause, Go live!, stop)
• Allowed to edit the Record control panel: add or modify activities \ cases \ groups \ learners \ SPs except when automatic recording is in progress.
• Can add annotations any time

3. Video Control

This privilege has certain restrictions compared to Video Full Control. 

3.1 Rooms without activity added

Users with this privilege have full access to rooms where there is no activity added yet.

In this case, the Video Control user is free to:

• launch and control recording
• add annotations

without having to define activities \ cases \ groups \ learners \ SPs. 

  OR

• Can add any activity s/he is assigned to as a faculty member
• Have control over the Record control panel
• Control the recording of the activity s/he added
• Add annotations to the recordings 

3.2 Rooms with an activity

Here, the rule of thumb is that the Video Control user can only access rooms if s/he is a member of the faculty group of the activity.

If a member of an activity's faculty group, the Video Control user is able to:

• Access the rooms available on Center Overview in Recording
• Can control recording in the rooms (start, play/pause, Go live!, stop)
• Edit the Record control panel: add or modify activities \ cases \ groups \ learners \ SPs except when automatic recording is in progress.
• Can add annotations

4. Live Video

Live Video privilege is designed to view running recordings without having access to the Start and Stop record controls.

4.1 Rooms without activity added

Users with this privilege can access any room where there is no activity added yet.

Live Video users are restrained from:

• starting or stopping recordings
• modifying the Record control panel (cannot add activities \ cases \ groups \ learners \ SPs)

However, while recording, the Live Video user can:

• pause/play the recording or use Go live!
• add annotations
• the Record control panel displays the details of the recording

4.2 Rooms with an activity

Here, the rule of thumb is that the Live Video user can only access rooms if s/he is a member of the faculty group of the activity.

If a member of an activity's faculty group, the Live Video user is able to:

• Access the rooms available on Center Overview in Recording

While a recording is in progress, the user can

• view details on the Record control panel, but cannot modify
• pause/play the recording or use Go live!
• add annotations

5. FON Data Entry

With this privilege, a user can submit Faculty Observation and Narrative (FON) checklists. 

Also, the Recording module is available on the FON user's dashboard: the system enables FON users to view live recordings of learners and submit FON checklists at the same time.

To view and access the Data entry panel during live recording:

• the activity, case, learner group, and at least one learner needs to be added on the Record control panel

The Record control panel is either filled automatically if Scheduling is used or adjusted manually by an Admin, Video Control or Video Full Control user.

• FON user needs to be a faculty member of the activity added or scheduled to the room
• the case assigned to the activity needs to contain a Faculty Observation and Narrative (FON) checklist

The name(s) of the learner(s) who is\are currently being recorded will be displayed at the bottom of the Record control panel.

During recording, the FON data entry user cannot modify details on the Record control panel (not even adding or removing learners).