How to Set Stations

1. Access the Activity Scheduler page of the selected activity.

2. Find your event and click on Stations.

   Note

   Stations can only be set up for existing events.
3. On the Scheduling (Stations) page:
   1. First, determine the number of cases you want your learners to complete during the event, which also means the number of cases they need to complete within a round.
      Learn more about rounds (and their relation to timeslots) here.

   2. Then decide in how many stations should each case be running.
      A case must be run on at least one station to provide spots for learners. The number of spots is closely related to the timeslots of the event.
      In a basic setup, where a case only runs in one station, the number of spots are equal to the number timeslots that were created for the event.
      However, a timeslot can contain more than one spot if there are multiple case stations set up. The number of default spots within the event will multiply by the number of defined stations, which means you can assign more learners to the event.

      How to Caculate the Number of Spots in an Event

      number of total spots = created timeslots* x number of stations

      *the number of created timeslots should be equal to or multiple of the number cases that are required during the event

4. Click Continue: the page switches to the list of stations with Case and Room selector drop-down menus.
   The system generates the exact number of stations based on the number of cases you want to conduct during the event multiplied by the number of stations you want each case to run on.

5. Select a case for each station.

   Note

   In case you run each case on multiple stations, you need to add the same case to as many stations you have defined on the previous page (see at 3. b.).

6. Assign a room to each station.

   Important

   You cannot assign the same room to more than one event station.

   Click Update after selecting rooms to check if any of them have been taken. 

   1. If a room was vacant, the system will save the setting and book the room for the event. 
   2. If the room was occupied, the system will return the message Occupied! under the unavailable room.
      In such case, select another room and hit Update again to check your setting.

   Tip

   To check available rooms or manage them, click the Room Manager link at the bottom of the page. The link navigates directly to the Rooms tab in the System module.

7. Once you have set up every station, click Save & Return.

   You will be redirected to the Activity Scheduling page.

Applying the Station Setup for Other Events

1. Access the Activity Scheduler of a selected activity.
2. Click the Stations button of a scheduled event.
   The Scheduling (Stations) page opens. 

3. To apply the station setup of the event to all the other events of the activity, select Set for All Events.
   

   A dialog box asks you if you are sure you want to overwrite the settings of the events. Once confirmed, the station setup will be applied to all the events within the activity and you will be redirected to the Activity Scheduler page.

4. To apply the station setup of the event to certain events, select Set for Certain EVents.
   The Event Setup panel opens with the list of all the current scheduled events of the activity. 
   Select the box next to each event to apply the station setup.
   

   A dialog box asks you if you are sure you want to overwrite the settings of the events. Once confirmed, the station setup will be applied to all the events within the activity and you will be redirected to the Activity Scheduler page.

5. Click Save.
   The station setup will be applied to the selected event(s).