Catalog

After accessing the Inventory module, you will land on the Catalog tab where you can view all of your supplies and equipment in a single pane.

You can also filter your supplies by categories: 

Categories

Categorize new items while adding them to the Catalog. 

Inventory items are sorted by four categories; each category varies from each other regarding certain item settings to fit the particularities of the different types of medical equipment and supplies you want to register:

Consumables With Expiration 

The items of this category are identified by batches based on expiration dates. 

Consumables Without Expiration  

These items are treated as disposables: the quantity of a consumable item simply decreases after check-out or increases upon check-in:

Non-Consumables 

Non-Consumables are durable equipment that need to be returned to stock after use.

The quantity of each non-consumable item is expressed in a ratio: the currently-in-stock amount of the item per the total amount of the item.

In case of lost or broken items, you can always adjust the total quantity of a particular item with the Reconcile transaction. 

Assets

Assets, as your most valuable pieces of equipment, can only be registered one by one in order to keep track of their whereabouts and follow their lifecycle with the most precision possible. 

Besides from being On Loan, assets can be sent for Repair, or scheduled for regular Maintenance periods. When checking in an asset, you can also register the Warranty of the equipment.

Item Properties

Edit the properties of your items: add a description, an image, or a barcode for the fast identification of each item.

Consumable With Expiration Item Details

Asset Details & Warranty

QR-code Identification

You can also print the system-generated QR code of specific items to label your physical stock.

Advanced Search Options

Search for specific items by filtering down to their category, cabinet, or, where applicable, the expiration date, or warranty.