Note With certain privileges, users are only allowed to access Classic View. Privilege categories Privileges fall into three main categories:
Learner and SP privileges belong in the learner and SP categories respectively. All the other privileges which are not leaner nor SP are categorized as Faculty. User groups are categorized as well, according to these three categories. The category of a user group is determined by the most common type of privilege in the group:
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Admin privileges | |
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| Admin | Access to every feature, without any restrictions. |
| System Manager | Access limited to the System module, including all the tabs and settings. |
| Room Manager | Access only to the Rooms tab of the System Management module through Classic view. A Room manager can add and delete rooms, existing stations, and add equipment (camera, simulator) to rooms. |
| GO ShutDown | Only relevant in the case of LearningSpace GO units where the user with this privilege can shut down the GO unit by entering their password on the ls/shutdown.html page. |
Learner privileges | |
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| Learner | Access to Learner Data Entry, Learner Date Request tools, and Reports for all activities shared with the user. (Report access settings are located at the Reports tab of each activity.) |
SP privileges | |
|---|---|
| SP | Access to SP Data Entry and SP Date Availability tool for activities the user is assigned to as an SP. Can review recordings assigned to them (video review can be enabled in General in System). Optional: access to SP Training Data Entry. |
Video privileges | |
|---|---|
| Record Manager | Can search for all activities and has access to performance matrix scores and video recordings. Can write video recordings to disk and also delete them. The user can also transfer records. |
| Video Control | Access to Live View, including the Record Control and Annotation panels, of activities shared with the user; can start and stop recordings, add learner(s) and SP(s) to the recordings, and create, edit or delete annotations. |
| Video Control (full control) | Has the same scope of access as the Video Control privilege, only unlimited; it can access all recordings in the CAE LearningSpace system. |
| Live Video | Can view live recordings of activities that were shared with them. |
| Intercom | Access to live video in the Recording module for all activities shared with the user; can send intercom announcements. |
Learning Management privileges | |
|---|---|
| SRP | SRP stands for Scheduling and Resource Planner. This privilege provides access to the Calendar and Resources modules on the dashboard and to Scheduling in Classic view. In Resources, the SRP user can view resource usage reports and video recordings of activities s/he is assigned to as a faculty member. Also can review any usage activities and recordings that are not related to any activity (e.g., meetings or presentations). In the Calendar module, the user can create events for the activities s/he has access to and can view but not edit events of other activities. However, it can edit events that are not related to any activity (e.g., meetings or presentations). Events created by the SRP user have to be approved by a user with admin or SRP full control privilege. In Advanced Scheduling, the user can take care of the scheduling of the events s/he created, or the events that are created for activities the user has access to as faculty. |
| SRP (full control) | The privilege provides access to the Resources and Calendar without any limitation. Also, the SRP full control user can approve pending events in the calendar. In Advanced Scheduling, the user has access to every event and can edit their schedule. |
| Activity Manager | Has access to all functions in the Activities module of activities shared with the user. |
| Case Author (full control) | Has access to Cases and can edit cases shared with them for reading and writing. The user is also able to modify the content of a case, despite a case being used in an activity and containing submitted checklists. |
| Case Author | Has access to Cases and can edit cases shared with them for reading and writing. However, once a case is added to an activity and has submitted checklists, the Case Author is not able to edit that case anymore. |
Data Entry privileges | |
|---|---|
| Open-Ended Question Scoring Data Entry | Access to score open-ended questions of the activities shared with them via the Open-Ended Question Scoring (OEQS) tool. (Access to learners is controlled in Assignments at each activity.) |
| FON Data Entry | Access to fill out the FON part of the activities s/he is assigned to as faculty. At the same time, the FON user can also watch live or recorded encounters in Live View or Video Review mode, respectively. (Access to learners is controlled in Assignments at each activity.) |
| Observer | Access to fill out the SP Performance Assessment parts (parts of SP section created for observers and, if any, specific SPPA sections) of activities shared with the user. (Access controlled via settings on the Activity Reporting Setup page.) |
User related privileges | |
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| User Manager | Access to user accounts that belong to a group shared for editing with this user or shared with all users; can create, modify, or delete groups and users. |
Report related privileges | |
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| Report Reviewer | Has access to the Reports and Video Review modules on the dashboard and Reports & Results in Classic View. The user can only access the video recordings and view the reports of the activities s/he is assigned to as a faculty member. Access to report types can be controlled at the Reports tab of an activity in Activities; therefore, certain report types can be hidden from this user. |
| Report Reviewer (full control) | Has access to the Reports and Video Review modules on the dashboard and Reports & Results in Classic View. Such as the Report Reviewer, the full control version only has access to the video recordings and reports of the activities s/he is assigned to as a faculty member. However, the user is enabled to edit the Activity Reporting Setup in Classic View in Reports & Results. Report type limitations made in Activities at an activity do not apply to the full control user, s/he can generate any type of report. |
| Anonymous Report Reviewer | Has access to the Reports module on the dashboard and Reports & Results in Classic View. By default, ID numbers are displayed instead of usernames on the reports for this user. In Reports & Results, only Group Performance, Individual Performance, and Digital Video are available. Access to report types can be controlled at the Reports tab of an activity in Activities; therefore, certain report types can be hidden from this user. |
| Learner History / SP Activity | Has access to the history of students and the SP Activity panel of SPs. Unlike Report Reviewer users, this user is not related to activities, but user groups. To have access to specific users' history or SP Activity, the group of these users has to be shared with the Learner History / SP Activity as 'Read and Write.' |
| Central Server Manager | Relevant where there is a Central Server. Access is limited to the Central Server tab of the System module. |
NOTE: All privileges with access to rooms - depending on groups, assignments, and sharing - can access all idle rooms. | |
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