Activity schedules are broken into events. An event is a period of time when station setup and SP assignments are the same. This means that throughout the event, the same case with the same SP runs in the same room.
IMPORTANT: Events must start and end on the same day, while an activity can have multiple events on multiple days, and even last for a long stretch of time (e.g. for a year).
NOTE: Each case is completed at a station, that is, a room registered in the system. The rooms normally have cameras assigned to it, but simulators, intercom devices, as well as designated computers can also be linked to a room. These configurations are to be set up on the relevant tabs of the System module.
Advanced Scheduling, that is, scheduling an event within an activity, entails the following necessary steps:
- determining date and starting time of the event
- creating timeslots (within at least one round)
- selecting a room (referred to as Station) as location to each case within the activity
- assigning learners and SPs (if applicable)
Optional features:
- sending date request and date availability emails to learners and SPs respectively
- reviewing such requests (if sent out and answered)
- reviewing assignments
- sending notification emails to learners and SPs
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