By creating virtual rooms in CAE LearningSpace, you can organize virtual events:
When adding a personal Zoom user account as a virtual room to CAE LearningSpace, and assigning that room to a virtual event, make sure that no one is able to host meetings straight from the Zoom user account while the virtual event is in progress. Virtual events launched by the SP could be unexpectedly cut off by another user logging into the same Zoom account from another device and launching a meeting from Zoom's interface. As a general rule, the user who starts the latest meeting, using the same Zoom account (from another device), has the ability to end the other ongoing session. If trying to launch the most recent meeting session, SPs could also be presented with the following alert when launching their virtual encounter in CAE LearningSpace: To prevent CAE LearningSpace virtual sessions from ending abruptly, make sure no one is logged into or using the Zoom user account if it is assigned to a virtual event in CAE LearningSpace while the virtual event is running. Check the dates of scheduled virtual events in Advanced Scheduling or the Calendar module. |
Create virtual rooms in CAE LearnigSpace once you have successfully
CAE LearningSpace handles Zoom User Management when setting up a new virtual room. |
New Registration email field: The email address of your virtual room goes here, which is one of your email aliases. Go back to Email Aliases for more information.
New Status fields: Shows the current status of the room.
The status of a room is "Not Verified" as long as user activation is pending:
A room is "Verified" after it was activated as a user in your Zoom account (while the Virtual Room Support module is also switched on).
Provide the Registration email address (one of your email aliases) of your new virtual room.
Click Save (the Room Settings popup will close).
CAE LearningSpace will make your Zoom account send out the activation email automatically to the provided email address, which is also one of your email aliases.
Since the email aliases are associated with your primary email address, you will receive the virtual room activation emails in your mailbox. |
Meanwhile, LearningSpace takes care of setting up the newly added virtual rooms in Zoom as Licensed users:
Once your account runs out of licenses, CAE LearningSpace refuses to create a new virtual room and its user account in Zoom. Make sure that the Zoom account Owner is set to "Basic", not "Licensed", to not waste any of your hosting licenses on a user that is not registered as a virtual room in CAE LearningSpace. SPs can only start hosting their scenario in CAE LearningSpace if the virtual room they are using is Licensed. |
Go back to the Rooms tab, and open the settings of your virtual room with the Controls cogwheel.
You will see that your virtual room is now verified:
Once these settings are complete, your virtual room can be added to events organized with Advanced Scheduling. |
OSCE Teleconference Support is only available for events created with Advanced Scheduling. Please visit this page to learn about the recommended settings of OSCE Teleconference Support events. |
Find step-by-step guides on our Distance Learning with CAE LearningSpace pages. |