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Video Full Control
Room status	Membership status	Recording status	Access to room	Control recording	Edit Record control panel	Add annotations	Save annotations	Data entry	Note
No activity in the room	Not relevant	Manual record control
Activity added to the room with the Record control panel	Faculty member	Manual record control
	Not a faculty member	Manual record control
	An activity* was added and recording launched by another user	Manual record control							*membership is irrelevant
RNSA activity in the room	Faculty member	Manual record control
		User-action controlled video recording		limited
	Not a faculty member	Manual record control
		User-action controlled video recording		limited
Scheduled event in the room	Faculty member	Without timeslot structure
		With timeslot structure		limited
	Not a faculty member	Without timeslot structure
		With timeslot structure		limited

What does "limited" mean?

Video Control
Room status	Membership status	Recording status	Access to room	Control recording	Edit Record control panel	Add annotations	Save annotations	Data entry	Note
No activity in the room	Not relevant	Manual record control
Activity added to the room with the Record control panel	Faculty member	Manual record control
	Not a faculty member*(activity was added and recording launched by another user)	Manual record control	*	*		*			*special access
RNSA activity in the room	Faculty member	Manual record control
		User-action controlled video recording		limited
	Not a faculty member	Manual record control		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
		User-action controlled video recording		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
Scheduled event in the room	Faculty member	Without timeslot structure
		With timeslot structure		limited
	Not a faculty member	Without timeslot structure		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
		With timeslot structure		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant

What does "limited" mean?

Video Control User Special Access

Live Video
Room status	Membership status	Recording status	Access to room	Control recording	Edit Record control panel	Add annotations	Save annotations	Data entry	Note
No activity in the room	Not relevant	Manual record control		only pause/play and Go live!
Activity added to the room with the Record control panel	Faculty member	Manual record control		only pause/play and Go live!
	Not a faculty member*  (activity was added and recording launched by another user)	Manual record control	*	only pause/play and Go live!*		*			*special access
RNSA activity in the room	Faculty member	Manual record control		only pause/play and Go live!
		User-action controlled video recording		only pause/play and Go live!
	Not a faculty member	Manual record control		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
		User-action controlled video recording		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
Scheduled event in the room	Faculty member	Without timeslot structure		only pause/play and Go live!
		With timeslot structure		only pause/play and Go live!
	Not a faculty member	Without timeslot structure		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
		With timeslot structure		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant

FON Data Entry
Room status	Membership status	Recording status	Access to room	Control recording	Edit Record control panel	Add annotations	Save annotations	Data entry	Note
No activity in the room	Not relevant	Manual record control		only pause/play and Go live!
Activity added to the room with the Record control panel	Faculty member	Manual record control		only pause/play and Go live!
	Not a faculty member*  (activity was added and recording launched by another user)	Manual record control	*	only pause/play and Go live!*		*			*special access
RNSA activity in the room	Faculty member	Manual record control		only pause/play and Go live!
		User-action controlled video recording		only pause/play and Go live!
	Not a faculty member	Manual record control		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
		User-action controlled video recording		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
Scheduled event in the room	Faculty member	Without timeslot structure		only pause/play and Go live!
		With timeslot structure		only pause/play and Go live!
	Not a faculty member	Without timeslot structure		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
		With timeslot structure		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant

Users with Admin privilege can access every room at all times and can use all functions of the Center Overview and Single Room View (SRV).

• Has access to every room available at Center Overview in Recording
• Can control recording in all rooms (start, play/pause, Go live!, stop)
• Allowed to edit the Record control panel: add or modify activities \ cases \ groups \ learners \ SPs except when automatic recording is in progress.
• Can add annotations any time

This privilege has certain restrictions compared to Video Full Control. 

3.1 Rooms without RNSA or any previously added activity

 Users with Video Control privilege have full access to rooms where there isn't any activity added yet to the room's Record control panel.

In this case, the Video Control user is free to:

• launch and control recording
• add annotations

without having to define activities \ cases \ groups \ learners \ SPs. 

  OR

• Can add any activity s/he is assigned to as a faculty member
• Have control over the Record control panel
• Control the recording of the activity s/he added
• Add annotations to the recordings 

3.2 Rooms where RNSA is set up or an activity is added by another user

Here, the rule of thumb is that the Video Control user can only access rooms if s/he is a member of the faculty group of the activity.

 If a member of an activity's faculty group, the Video Control user is able to:

• Access the rooms available on Center Overview (CO) in Recording
• Can control recording in the rooms (start, play/pause, Go live!, stop)
• Edit the Record control panel: add or modify activities \ cases \ groups \ learners \ SPs except when automatic recording is in progress.
• Can add annotations

Live Video privilege is designed to view running recordings without having access to the Start and Stop record controls.
Consequently, Live Video users cannot create recordings.

4.1 Rooms without RNSA or any previously added activity

Users with the Live Video privilege can access any room where there is no activity added yet.

 Live Video users are restrained from:

• starting or stopping recordings
• modifying the Record control panel (cannot add activities \ cases \ groups \ learners \ SPs)

 However, while recording, the Live Video user can:

• pause/play the recording or use Go live!
• add annotations
• the Record control panel displays the details of the recording

4.2 Rooms where RNSA is set up or an activity is added by another user

Here, the rule of thumb is that the Live Video user can only access rooms if s/he is a member of the faculty group of the activity.

About the FON Data Entry Privilege

With FON Data Entry privilege, a user can submit Faculty Observation and Narrative (FON) checklists.  Also, the Recording module is available on the FON user's dashboard: the system enables FON users to view live recordings of learners and submit FON checklists at the same time.

To view, access and edit the Data entry panel during live recording:

• The activity, case, learner group, and at least one learner needs to be added on the Record control panel.
  The name(s) of the learner(s) who is\are currently being recorded will be displayed at the bottom of the Record control panel.

  Info
  icon false
  The FON user is able to evaluate several users or even the entire group all at once.

  
  

• Data in the Record control panel is either filled automatically if Advanced Scheduling is in use or adjusted manually by an Admin, a Video Control or a Video Full Control user. 

  Warning
  title Record Control Panel While Recording is in Progress
  During recording, the FON data entry user cannot modify details on the Record control panel (not even adding or removing learners).

  
  

  Note
  icon false title Record Control Panel While No Recording in Progress
  FON users can edit the Record control panel and select learners while there is no recording in progress.  However, settings entered on the Record control panel by a FON user are overridden by any other user's settings—Admin, Video Control or Video Full Control—at the moment the recording is launched.

  
  

• FON user needs to be a faculty member of the activity added or scheduled to the room
• The case assigned to the activity needs to contain a Faculty Observation and Narrative (FON) checklist.

  
  

  Note
  icon false
  A FON Data Entry user cannot launch or stop recordings; therefore cannot create recordings.

  
  

Live Video and FON Data Entry Special Access

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• Access the rooms available on Center Overview (CO) in Recording

 While a recording is in progress, the user can

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With this privilege, a user can submit Faculty Observation and Narrative (FON) checklists. 

Also, the Recording module is available on the FON user's dashboard: the system enables FON users to view live recordings of learners and submit FON checklists at the same time.

To view and access the Data entry panel during live recording:

• the activity, case, learner group, and at least one learner needs to be added on the Record control panel

Data in the Record control panel is either filled automatically if Advanced Scheduling is in use or adjusted manually by an Admin, a Video Control or a Video Full Control user.

• FON user needs to be a faculty member of the activity added or scheduled to the room
• the case assigned to the activity needs to contain a Faculty Observation and Narrative (FON) checklist

The name(s) of the learner(s) who is\are currently being recorded will be displayed at the bottom of the Record control panel.

During recording, the FON data entry user cannot modify details on the Record control panel (not even adding or removing learners).