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The following table explains what each option entails:

Checkbox Option

Enabled Restriction

Disable learner data entry

The learners of an activity (members of a group assigned as the Learner group on the Participants tab) will be prevented from data entry.

The option can be withdrawn at any time to restore learner access to data entry.

Note
Even if this option is checked, the activity will still be listed on the learners' dashboard, but the Data Entry button will not be available.


Tip
Use this setup if you plan to complete an SP training with the activity.


Data entry only allowed from

With this option, data entry can be limited to specified computer stations of your institution network. Therefore, for instance, learners cannot access their data entry from home.

Note

CAE Healthcare recommends turning to your network administrator or IT professional for assistance before using this option.

To restrict data entry to certain computer stations, provide either one of the following:

  • IP addresses starting with numbers: IP addresses beginning with the specified numbers become the sole data entry clients for the activity.
    OR
  • hostnames ending in a certain domain name. Only the computers with the specified hostname-ending can be used for data entry.
Note
By default, devices do not have a hostname. You need to check with the IT professionals of your institution about the hostname registry of the devices.
However, all of them have an IP address, usually starting with the same array of numbers for the entire organization.


Data entry only allowed from the manually authorized workstation

By selecting this option, data entry is only allowed from an activity's or event's manually authorized workstations (special computers added to the system).

Data entry only allowed for scheduled SPs (if assigned)

Apply this option to warn SPs if they are trying to log into a workstation in the wrong room. In Advanced Scheduling, SPs assigned to a particular case can still access every other case assigned to the activity by default, without applying this restriction.

In case of scheduled events, you can grant scheduled SPs exclusive access to the workstation of the case they are assigned to. This way, SPs can only access and submit data entry of the case they were assigned to on the Scheduling (SP assignments) page.

SPs trying to log in the wrong workstation will receive the following message:

Image Modified

Each case is assigned to at least one room, and each room needs to have authorized workstations set up in them in order to apply this restriction.

Tip
titleSummary
With applying this option—along with correct room and workstation settings—, SPs will not have access to the other cases assigned to the activity and will not submit accidentally the data entry of learners they did not have an encounter with.


Jump to classic FON data entry page from the Your Activities table

When this option is enabled, clicking the FON Data Entry button an activity in the Your Activities panel will navigate to the classic view of FON data entry—instead of the Video Review page.

Allow access of other activity from stations assigned to this activity

By applying this option, you grant access to other activities from the workstation computer assigned to the current activity.

Log out users after
Post-Encounter Submit

When this option is enabled, learners are automatically logged out of the system after submitting their Post-Encounter checklist (for any of the cases assigned to the activity).

Log out users after
Pre-Encounter Submit

When this option is checked, learners are automatically logged out of the system after submitting their Pre-Encounter checklist.

Multiple independent SP & FON submissions allowed

By enabling this option, more than one SP can submit the SP checklist about the same learner and more than one FON Data Entry user can assess and do data entry about the same learner as well.

Warning
titleImportant
To provide a learner's total SP checklist and FON checklist score, the different scores given by multiple SPs and FON Data Entry users will be averaged. 


Allow Post-Encounter access only after student encounter

By checking

Prevent leaners from accessing their post-encounter checklist before their encounter taking place. By selecting this option, learners can only access the

Post-Encounter Learner Part of an assigned case

post-encounter checklist of cases added to the activity if one of the following

three

conditions is met:

In Case of Encounters On-Premises (Physical Rooms)

  • The recording of the learner’s encounter with the SP has ended: 

time the learner selects its

    • global Stop button in Center Overview,

    • or automatically in case of scheduled events with a time structure.

      Tip

      The video recording does not have to be fully processed for learners to have access to their post-encounter checklist

:
  • with the Activity/ Case/ Learner combination, the learner has a submitted SP checklist
  • with the Activity/ Case/ Learner combination, the learner has a  submitted FON checklist

    • with the Activity/ Case/ Learner combination, the learner's recording is either concluded or is in processing status: the recording was stopped before by the time the learner selects the case.

      • .


        Info

        The Activity, Case, and Learner have to be assigned to the recording.


    OR

    • The SP checklist of the Case assigned to the recording has been submitted by an SP 

    OR

    • The FON checklist of the Case assigned to the recording has been submitted by a FON Data Entry user


    In Case of Virtual Encounters (Virtual Rooms)

    • The learner’s virtual encounter with the SP has been ended with the red Stop button by the SP on the Learner Selection page

    OR

    • The SP checklist of the Case assigned to the virtual event has been submitted by an SP 

    OR

    • The FON checklist of the Case assigned to the virtual event has been submitted by a FON Data Entry user
    Note
    titlePost-Encounter Checklist Access in Case of Virtual Meetings
    Select this option to disable learner access to post-encounter checklists prior to the virtual encounter.
    When selected, learners can only access their post-encounter checklist once their virtual meeting has ended/was Stopped by the SP in CAE LearningSpace. 


    Allow SP part access only after Pre-Encounter submit

    When this option is enabled, SPs can only access the SP Part after the learner has submitted the Pre-Encounter Learner Part.

    Activity is available with Restricted Browser only

    When this option is checked, participants can only access the activity from a CAE LearningSpace Restricted Browser.

    Display current score in FON data entry

    When this option is selected, score will be displayed and continuously updated during FON data entry.

    Show learner's photo on SP checklist

    		Checking this option results in the display of the learner's photo (if uploaded in the User Manager module) on the checklist the SP fills out for the particular learner.