Scheduling an event means determining a time interval within a specific day, when there are specific timeslots within a number of rounds during which the added case(s) is/ are completed by the learners (and SPs) assigned to the timeslots. For more detailed definitions, see How to Understand Concepts within Advanced Scheduling.
Advanced Scheduling is created on the Activity Scheduler page accessible via clicking the Advanced Scheduling link in the top right corner of the Edit Activity pop-up widow opened for the desired activity.
TIP: The Advanced Scheduling is also available for an already scheduled event in the different views of the Calendar module.
Advanced Scheduling, that is, scheduling an event within an activity, entails the following necessary steps:
- determining date and starting time of the event
- creating timeslots (within at least one round)
- selecting a room (referred to as Station) as location to each case within the activity
- assigning learners and SPs (if applicable)
Optional features:
- sending date request and date availability emails to learners and SPs respectively
- reviewing such requests (if sent out and answered)
- reviewing assignments
- sending notification emails to learners and SPs
NOTE: Each case is completed at a station, that is, a room registered in the system. The rooms normally have cameras assigned to it, but simulators, intercom devices, as well as designated computers can also be linked to a room. These configurations are to be set up on the relevant tabs of the System module.
'Data entry only allowed from manually authorized workstations' restriction (available on the Options tab of the Edit Activity pop-up window):
- if enabled - the activity and its cases will only be accessible from the computer(s) that is/ are assigned to the rooms where the cases are scheduled, and Easy Login will facilitate data entry
- if not enabled - the activity and its cases will be accessible from all computers
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