Timeslots
Timeslots are smallest time units within an event: during a timeslot, one or more assigned learners need to compelte one case with the help of an SP or a simulator.
Rounds
Rounds are the time periods that learners can sign up to complete within them the case(s) assigned to the activity.
Timeslots can only be created within rounds: a single timeslot can equal a valid round, but a round can contain multiple timeslots as well.
A valid round consists of consecutive timeslots of which the first timeslot "starts the new round" and the last timeslot "ends the round".
To create a round, you need to:
- Define the number of timeslots in the # of timeslots to create field.
- In the Length field, determine the lenght of each time slot in minutes.
- In the Time after field, you can define in minutes a brief transitional period after each timeslot.
- Click the Create All Timeslots button.
Your new round will be created with the starting and ending timeslot automatically marked.
A round can contain regular timeslots used for completing a case, or special timeslots that can be used for debriefing or taking breaks.
Important
If you want your learners to complete each case of the activity within a round, the number of timeslots in a round should be equal to or the multiple of the number of cases.
Creating the correct number of timeslots within a round ensures that each learner assigned to the round can rotate and participate in each case.
If a round setup is not valid, an error message appears at the top of the scheduling page and changes will not be saved.
Timeslot Structure Template
The timeslot structure template can be created on the Timeslot Structure Templates page that can be accessed with the Timeslot Structure Templates link located on the Activity Scheduler under the Event Setup tab.
Scenario recordings can be automatically controlled with a timeslot structure template. A timeslot structure template can take care of starting and stopping video recordings and can send out intercom announcement to the designated workstations or intercom endpoints.
There are four timeslot structure actions to choose from:
- Start Video
- Stop Video
- Send Audio to Hallway
- Send Audio to In-room
Note
If a "Send audio..." option is selected, an additional menu appears where you can choose from preset audio announcements. Audio announcements can be recorded in the Intercom tab of the System module.
Each timeslot structure action needs to be set up in relation to the start time of a timeslot: you need to determine how many minutes and seconds should an action be carried out after the start of a new timeslot.
Warning
Timeslot structure actions are set up in relation to the start time of the timeslot, but their timing cannot exeed the length of the timeslot itself.
The structure of a 10-minute-long timeslot may be set up as follows:
| Time of action (hh/mm/ss) | Timeslot structure action | Audio Announcement |
|---|---|---|
| 00:00:05 | Send Audio to Hallyway | "Please, enter your room and begin the examination." |
| 00:00:10 | Start Video | |
| 00:08:30 | Send Audio to In-Room | "You have a minute left to finish." |
| 00:09:30 | Send Audio to In-Room | "Please, leave the examination room." |
| 00:09:59 | Stop Video |
The last action should occur at least one second before the end of the timeslot. If the length of a timeslot structure template is exactly the same as the timeslot's leght that it was applied to, the system will warn you about the invalid settings and won't save the actions:
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