Activity schedules are broken into Events. An Event is a period of time when station setup and SP assignments are the same. This means that throughout the Event, the same case with the same SP runs in the same room.
Events must start and end on the same day, while an activity can have multiple Events on multiple days, and even last for a long stretch of time (e.g. for a year).
NOTE:Each case is completed at a station, that is, a room registered in the system. The rooms normally have cameras assigned to it, but simulators, intercom devices, as well as designated computers can also be linked to a room. These configurations are to be set up on the relevant tabs of theSystemmodule.
Advanced Scheduling, that is, scheduling an Event within an activity, entails the following necessary steps:
determiningdateandstarting timeof the Event
creatingtimeslots(within at least one round)
selecting aroom(referred to as Station) as location to each case within the activity
assigning learnersand SPs (if applicable)
Optional features:
sending date request and date availability emails to learners and SPs respectively
reviewing such requests (if sent out and answered)
reviewing assignments
sending notification emails to learners and SPs
TIP: See more information on managing Email settings in the Systems module here.
NOTE: Any modifications made to the Email templates within Advanced Scheduling will only be effective for the Activity and Event within which these modifications have been performed.
Modifications made to the generic Email templates on the Emails tab of the System module become effective in Advanced Scheduling for Activities and related Events created AFTER these modifications have taken place.