Available to users with Admin, Video Control, Video Full Control, Live Video, or FON Data Entry privileges |
Click Recording on the Dashboard.
You land on the Center Overview (CO) screen, where you can see live video feeds of all the rooms available in your system.
If your system is a single-room configuration, the Recording icon navigates directly to Single Room View (SRV). |
Recordings are performed automatically when: a. RNSA login has been set in a room and video start and stop triggers have been defined in Activities OR b. an event booked in a room has been created with Advanced Scheduling and has a timeslot structure that controls the video recordings The above settings will be altogether referred to as automatic recordings in the guide. Automatic recordings may override certain functionalities that otherwise would be available. |
Admin | |||||||||
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Room status | Membership status | Recording status | Access to room | Control recording | Edit Record control panel | Add annotations | Save annotations | Data entry | Note |
No activity in the room | Not relevant | Manual record control | |||||||
Activity added to the room with the Record control panel | Faculty member | Manual record control | |||||||
Not a faculty member | Manual record control | ||||||||
An activity* was added and recording launched by another user | Manual record control | *membership is irrelevant | |||||||
RNSA activity in the room | Faculty member | Manual record control | |||||||
User-action controlled video recording | limited | ||||||||
Not a faculty member | Manual record control | ||||||||
User-action controlled video recording | limited | ||||||||
Scheduled event in the room | Faculty member | Without timeslot structure | |||||||
With timeslot structure | limited | ||||||||
Not a faculty member | Without timeslot structure | ||||||||
With timeslot structure | limited |
Video Full Control | |||||||||
---|---|---|---|---|---|---|---|---|---|
Room status | Membership status | Recording status | Access to room | Control recording | Edit Record control panel | Add annotations | Save annotations | Data entry | Note |
No activity in the room | Not relevant | Manual record control | |||||||
Activity added to the room with the Record control panel | Faculty member | Manual record control | |||||||
Not a faculty member | Manual record control | ||||||||
An activity* was added and recording launched by another user | Manual record control | *membership is irrelevant | |||||||
RNSA activity in the room | Faculty member | Manual record control | |||||||
User-action controlled video recording | limited | ||||||||
Not a faculty member | Manual record control | ||||||||
User-action controlled video recording | limited | ||||||||
Scheduled event in the room | Faculty member | Without timeslot structure | |||||||
With timeslot structure | limited | ||||||||
Not a faculty member | Without timeslot structure | ||||||||
With timeslot structure | limited |
If user-action controlled video recording or a timeslot structure is applied in the room, the Admin, Video Full Control and Video Control users cannot modify the settings on the Record control panel during recording. The users can pause, replay the recording, and go live. They can even stop the recording; however, once a recording is stopped manually, automatic recording control settings are suspended and the recording will be saved in Video Review.
|
Video Control | |||||||||
---|---|---|---|---|---|---|---|---|---|
Room status | Membership status | Recording status | Access to room | Control recording | Edit Record control panel | Add annotations | Save annotations | Data entry | Note |
No activity in the room | Not relevant | Manual record control | |||||||
Activity added to the room with the Record control panel | Faculty member | Manual record control | |||||||
Not a faculty member*(activity was added and recording launched by another user) | Manual record control | * | * | * | *special access | ||||
RNSA activity in the room | Faculty member | Manual record control | |||||||
User-action controlled video recording | limited | ||||||||
Not a faculty member | Manual record control | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | |||
User-action controlled video recording | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | ||||
Scheduled event in the room | Faculty member | Without timeslot structure | |||||||
With timeslot structure | limited | ||||||||
Not a faculty member | Without timeslot structure | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | |||
With timeslot structure | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant |
If a Video Control user tries to access a room where an activity is already added by scheduling or non-scheduled activity setup, and the user is not a member of the activity's faculty group, the room appears as "Not Available!" on Center Overview (CO), and s/he cannot enter. There is an exception when the Video Control user can access the room of an activity even if they are not assigned to it as faculty:
|
Live Video | |||||||||
---|---|---|---|---|---|---|---|---|---|
Room status | Membership status | Recording status | Access to room | Control recording | Edit Record control panel | Add annotations | Save annotations | Data entry | Note |
No activity in the room | Not relevant | Manual record control | only pause/play and Go live! | ||||||
Activity added to the room with the Record control panel | Faculty member | Manual record control | only pause/play and Go live! | ||||||
Not a faculty member* (activity was added and recording launched by another user) | Manual record control | * | only pause/play and Go live!* | * | *special access | ||||
RNSA activity in the room | Faculty member | Manual record control | only pause/play and Go live! | ||||||
User-action controlled video recording | only pause/play and Go live! | ||||||||
Not a faculty member | Manual record control | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | |||
User-action controlled video recording | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | ||||
Scheduled event in the room | Faculty member | Without timeslot structure | only pause/play and Go live! | ||||||
With timeslot structure | only pause/play and Go live! | ||||||||
Not a faculty member | Without timeslot structure | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | |||
With timeslot structure | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant |
FON Data Entry | |||||||||
---|---|---|---|---|---|---|---|---|---|
Room status | Membership status | Recording status | Access to room | Control recording | Edit Record control panel | Add annotations | Save annotations | Data entry | Note |
No activity in the room | Not relevant | Manual record control | only pause/play and Go live! | ||||||
Activity added to the room with the Record control panel | Faculty member | Manual record control | only pause/play and Go live! | ||||||
Not a faculty member* (activity was added and recording launched by another user) | Manual record control | * | only pause/play and Go live!* | * | *special access | ||||
RNSA activity in the room | Faculty member | Manual record control | only pause/play and Go live! | ||||||
User-action controlled video recording | only pause/play and Go live! | ||||||||
Not a faculty member | Manual record control | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | |||
User-action controlled video recording | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | ||||
Scheduled event in the room | Faculty member | Without timeslot structure | only pause/play and Go live! | ||||||
With timeslot structure | only pause/play and Go live! | ||||||||
Not a faculty member | Without timeslot structure | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | |||
With timeslot structure | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant |
With FON Data Entry privilege, a user can submit Faculty Observation and Narrative (FON) checklists. Also, the Recording module is available on the FON user's dashboard: the system enables FON users to view live recordings of learners and submit FON checklists at the same time.
To view, access and edit the Data entry panel during live recording:
The activity, case, learner group, and at least one learner needs to be added on the Record control panel.
The name(s) of the learner(s) who is\are currently being recorded will be displayed at the bottom of the Record control panel.
The FON user is able to evaluate several users or even the entire group all at once. |
Data in the Record control panel is either filled automatically if Advanced Scheduling is in use or adjusted manually by an Admin, a Video Control or a Video Full Control user.
During recording, the FON data entry user cannot modify details on the Record control panel (not even adding or removing learners). |
FON users can edit the Record control panel and select learners while there is no recording in progress. However, settings entered on the Record control panel by a FON user are overridden by any other user's settings—Admin, Video Control or Video Full Control—or user-action triggered video recording at the moment the recording is launched. |
A FON Data Entry user cannot launch or stop recordings; therefore cannot create recordings. |
If a Live Video or FON Data Entry users try to access a room where an activity is already added, but not as members of the activity's faculty group, the room appears as "Not Available!" on Center Overview, and they cannot enter. There is an exception when the Live Video or FON Data Entry user can access the room of an activity even if they are not assigned to it as faculty:
In this case, the Live Video user can pause/play, click Go live! but cannot add annotations. FON Data Entry users can do data entry, pause/play the recording and Go live! |