Reconciliation

The Reconciliation process of the Inventory module is performed in case some of your Inventory items of any item type go missing, or they reach the end of their useful lifespan. You can reconcile the total quantity of these types of items.

The name of the user performing the Reconciliation is displayed in the Transaction Summary window and the Assignee/Select Loanee option is not available here.

1. To reconcile an item, click on the Reconcile button located in the upper right corner of the Transaction list.
   
   
   

   Reconciliations (but Check-In and Check-Out Transactions likewise) can be initiated by using the Cart icon in the upper right corner of the Inventory module:

   

   
   

2. Detect your item as the first step of any transaction workflow.   How to Detect Items in Your Inventory.
   
   

   The reasons for reconciliation will appear alongside the item in the Reconciliation report. Also, the selected location will appear as the last known location of your reconciled item in the Reconciliation Report.

   
   
   

Step-by-step guides for the Reconciliation of each item type

Consumables with Expiration Reconciliation

1. Select one of the available locations.

2. Enter the item quantity.

3. Select the reason for reconciliation: Lost or Disposed.

4. Continue with Add to Cart to create a new cart or add your items to an existing cart.

5. Finish Transaction.

   

   The Back button returns you to the item detection step if there is no cart in progress yet. If you are adding the item to an existing cart, you will land on the Transaction Summary page. How to Finalize Your Transaction in the Cart

   If quantity decreases to '0' in case of this item type, the item kind will still remain available in the Catalog.

Consumables without Expiration Reconciliation

1. Select one of the available locations.

2. Enter the item quantity.

3. Select the reason for reconciliation: Lost or Disposed.

4. Continue with Add to Cart to create a new cart or add your items to an existing cart.
5. Finish Transaction.
         

Non-Consumables Reconciliation

The Reconciliation transaction can be applied for Non-Consumable items in case you would like to decrease the total quantity of your items to reflect the actual amount of equipment that is currently in the possession of your institution. 
You can reconcile items that were located - or should have been located - in your storage room:

From Storage Room

Scrap equipment from your inventory directly from a storage location.

1. Select the From storage room option.

2. Select one of the available locations.

3. Enter the item quantity.
4. Select the reason for reconciliation: Lost or Disposed.
5. Continue with Add to Cart to create a new cart or add your items to an existing cart.
6. Finish Transaction.
   
   

While On Loan

Reconcile equipment that is currently out on loan.

1. Select the While on loan (all locations included) option.
   
   
   
   

2. To display the total number of items on loan, select any of the available locations.

3. Enter the item quantity.
4. Select the reason for reconciliation: Lost or Disposed.
5. Continue with Add to Cart to create a new cart or add your items to an existing cart.
6. Finish Transaction.

   

Asset Reconciliation

The Reconciliation transaction can be applied for Assets in case you would like to dispose of a certain asset that has reached the end of its useful lifespan.

From Storage Room  

Assets can also be reconciled while on loan or from their storage location.

1. Every detail of the asset is loaded after detecting the item.
2. Select the reason for reconciliation:

While On Loan

1. When reconciling an asset that is out on loan, its last known location will be included in the transaction details.
2. Select the reason for reconciliation:

You will be warned about the asset being removed from existing Equipment & Supply Lists or Setup Sheets before continuing: 

3. Continue with Add to Cart to create a new cart or add your items to an existing cart.

4. Finish the Transaction.