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Table of Contents

Timeslots 

Info
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(info) Timeslots are the smallest time units within an event

: during

. During a timeslot, one or more assigned learners need to

compelte

complete one

case

Casewith the help of an SP or a simulator. 

Rounds

Rounds are the time periods


Tip

See more details on the How to Understand Concepts within Advanced Scheduling page.


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Rounds

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(info) A round is a session of consecutive timeslots that learners can sign up or can be assigned to, in order to complete

within them the case(s) assigned to the activity.

all Cases required of them during a scheduled event. 


Note

Timeslots can only be created within rounds

: a single timeslot can equal a valid round, but a round

. A round can contain multiple timeslots

as well

. 
A

 valid

 valid round consists of consecutive timeslots of which

  • the first timeslot "starts the new round"
and the
  • and 
  • the last timeslot "ends the round".

(lightbulb)A single timeslot can equal a valid round, too.

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(lightbulb)To create a round, you need to:

  • Define the number of timeslots - in the # of timeslots to create field. 
In the Length field, determine the lenght
  • Determine the length of each timeslot in minutes - in the Length field.
 In the T
  • Define
ime after  field, you can define in minutes
  • a brief transitional period after each timeslot in minutes - in the Time After field (can be used for taking breaks).
  • Click the Create All Timeslots button.

Your new round will be created with the starting and ending timeslot automatically marked

.

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(info) A round can contain

  • regular timeslots(Student Encounter)used for completing a
case
  • Case, or
  • special timeslots that can be used for debriefing or taking breaks (e.g. lunch break). 
Note
title
icon
Important
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If you want your learners to complete each

case

Case of the

activity

Activity within a round

,

:


the number of timeslots in a round →  should be equal to

or

/ the multiple of →  the number of

cases

required Cases.


(warning) Creating the correct number of timeslots within a round ensures that each learner assigned to the roundcan rotate and participate in each

case

Case.

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(warning) If a round setup is not valid, an error message appears at the top of the scheduling page and changes will not be saved.

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Tip

For a detailed guide, see How to Set Timeslots.



Timeslot Structure Template

Scenario recordings can be automatically controlled with a timeslot structure template.
Such a template can 

  • take care of starting and stopping video recordings and
  • send out Intercom Announcements to the designated workstations or intercom endpoints.

Structure templates can be added to the timeslots by selecting them from the respective dropdown on the Scheduling (Timeslots) page:

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Info

The timeslot structure template can be created on the Timeslot Structure Templates page that can be accessed with the Timeslot Structure Templates link located on the Activity Scheduler under the Event Setup tab.

Scenario recordings can be automatically controlled with a timeslot structure template. A timeslot structure template can take care of starting and stopping video recordings and can send out 

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Tip

For a detailed guide, see How to Create a Timeslot Structure Template

intercom announcement to the designated workstations or intercom endpoints

.

There are four timeslot structure actions to choose from:

  1. Start Video
  2. Stop Video
  3. Send Audio to Hallway
  4. Send Audio to In-room 
Note
titleNote

If a "Send audio..." option is selected, an additional menu appears where you can choose from preset audio announcements.
(lightbulb) Audio announcements can be recorded in the Intercom tab of the System module.

(info) Each timeslot structure action needs to be set up in relation to the start time of a timeslot:
you need to determine how many minutes

and seconds warning

and seconds should an action be carried out after the start of a new timeslot.


titleWarning

Timeslot structure actions are set up in relation to the start time of the timeslot, but their timing cannot exeed the length of the timeslot itself.

Expand
titleExample of a timeslot structure template

The structure of a

10

14-minute-long timeslot may be set up as follows:

Time of action (hh/mm/ss)Timeslot structure actionAudio Announcement
00:00:05Send Audio to Hallyway"
Please, enter your room and begin the examination
Learners, you may begin."
00:00:10Start Video 
00:08:30Send Audio to In-Room"
You have a minute left to finish
5 minutes remaining."
00:
09
13:30Send Audio to In-Room"
Please, leave the examination room.
Your time is up, please move to the next station"
00:
09
13:59Stop Video


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Note
titleImportant
Every newly added action appears at the top of the structure, but will be placed in the correct order after saving it. The action itself will be carried out according to its time set under From timeslot start.


Warning
titleWarning

The timing of timeslot structure actions cannot exceed the length of the timeslot itself.
The last action should occur at least one second before the end of the timeslot.
(warning) If the length of a timeslot structure template is exactly the same as the timeslot's

leght that

length that it was applied to, the system will warn you about the invalid settings and won't save the actions: 

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Info
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titleRelated pages

Content by Label
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showSpacefalse
sorttitle
excludeCurrenttrue
cqllabel in ("timeslot","timeslots")


Tip

For further information, visit our Advanced Scheduling - How to pages and view our Activity Manager Training Videos.