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| If your system is a single-room configuration, the Recording icon navigates directly to Single Room View (SRV). |
Privileges
1. Admin
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Recordings are performed automatically when: a. RNSA login has been set in a room and video start and stop triggers have been defined in Activities OR b. an event booked in a room has been created with Advanced Scheduling and has a timeslot structure that controls the video recordings The above settings will be altogether referred to as automatic recordings in the guide. Automatic recordings may override certain functionalities that otherwise would be available. |
2. Video Full Control
Privileges
Admin
Admin | |||||||||
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| Room status | Membership status | Recording status | Access to room | Control recording | Edit Record control panel | Add annotations | Save annotations | Data entry | Note |
| No activity in the room | Not relevant | Manual record control |  | | | | | | |
Activity added to the room with the Record control panel | Faculty member | Manual record control | | | | | | | |
| Not a faculty member | Manual record control | | | | | | | ||
| An activity* was added and recording launched by another user | Manual record control | | |  | | | | *membership is irrelevant | |
RNSA activity in the room | Faculty member | Manual record control | | | | | | | |
| User-action controlled video recording | |  limited | | | | | |||
| Not a faculty member | Manual record control | | | | | | | ||
| User-action controlled video recording | | limited | | | | | |||
| Scheduled event in the room | Faculty member | Without timeslot structure | | | | | | | |
| With timeslot structure | | limited | | | | | |||
| Not a faculty member | Without timeslot structure | | | | | | | ||
| With timeslot structure | | limited | | | | | |||
Video Full Control
Video Full Control | |||||||||
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| Room status | Membership status | Recording status | Access to room | Control recording | Edit Record control panel | Add annotations | Save annotations | Data entry | Note |
| No activity in the room | Not relevant | Manual record control | | | | | | | |
Activity added to the room with the Record control panel | Faculty member | Manual record control | | | | | | | |
| Not a faculty member | Manual record control | | | | | | | ||
| An activity* was added and recording launched by another user | Manual record control | | | | | | | *membership is irrelevant | |
RNSA activity in the room | Faculty member | Manual record control | | | | | | | |
| User-action controlled video recording | | limited | | | | | |||
| Not a faculty member | Manual record control | | | | | | | ||
| User-action controlled video recording | | limited | | | | | |||
| Scheduled event in the room | Faculty member | Without timeslot structure | | | | | | | |
| With timeslot structure | | limited | | | | | |||
| Not a faculty member | Without timeslot structure | | | | | | | ||
| With timeslot structure | | limited | | | | | |||
Video Control
Video Control | |||||||||
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| Room status | Membership status | Recording status | Access to room | Control recording | Edit Record control panel | Add annotations | Save annotations | Data entry | Note |
| No activity in the room | Not relevant | Manual record control | | | | | | | |
Activity added to the room with the Record control panel | Faculty member | Manual record control | | | | | | | |
Not a faculty member*(activity was added and recording launched by another user) | Manual record control | * | * | | * | | | *special access | |
RNSA activity in the room | Faculty member | Manual record control | | | | | | | |
| User-action controlled video recording | | limited | | | | | |||
| Not a faculty member | Manual record control | | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | ||
| User-action controlled video recording | | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | |||
| Scheduled event in the room | Faculty member | Without timeslot structure | | | | | | | |
| With timeslot structure | | limited | | | | | |||
| Not a faculty member | Without timeslot structure | | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | ||
| With timeslot structure | | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | |||
What does "limited" mean?
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If user-action controlled video recording or a timeslot structure is applied in the room, the Admin, Video Full Control and Video Control users cannot modify the settings on the Record control panel during recording. The users can pause, replay the recording, and go live. They can even stop the recording; however, once a recording is stopped manually, automatic recording control settings are suspended and the recording will be saved in Video Review.
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Live Video
Live Video | |||||||||
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| Room status | Membership status | Recording status | Access to room | Control recording | Edit Record control panel | Add annotations | Save annotations | Data entry | Note |
| No activity in the room | Not relevant | Manual record control | | only pause/play and Go live! | | | | | |
Activity added to the room with the Record control panel | Faculty member | Manual record control | | only pause/play and Go live! | | | | | |
| Not a faculty member* (activity was added and recording launched by another user) | Manual record control | * | only pause/play and Go live!* | | * | | | *special access | |
RNSA activity in the room | Faculty member | Manual record control | | only pause/play and Go live! | | | | | |
| User-action controlled video recording | | only pause/play and Go live! | | | | | |||
| Not a faculty member | Manual record control | | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | ||
| User-action controlled video recording | | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | |||
| Scheduled event in the room | Faculty member | Without timeslot structure | | only pause/play and Go live! | | | | | |
| With timeslot structure | | only pause/play and Go live! | | | | | |||
| Not a faculty member | Without timeslot structure | | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | ||
| With timeslot structure | | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | |||
FON Data Entry
FON Data Entry | |||||||||
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| Room status | Membership status | Recording status | Access to room | Control recording | Edit Record control panel | Add annotations | Save annotations | Data entry | Note |
| No activity in the room | Not relevant | Manual record control | | only pause/play and Go live! | | | | | |
Activity added to the room with the Record control panel | Faculty member | Manual record control | | only pause/play and Go live! | | | | | |
| Not a faculty member* (activity was added and recording launched by another user) | Manual record control | * | only pause/play and Go live!* | | * | | | *special access | |
RNSA activity in the room | Faculty member | Manual record control | | only pause/play and Go live! | | | | | |
| User-action controlled video recording | | only pause/play and Go live! | | | | | |||
| Not a faculty member | Manual record control | | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | ||
| User-action controlled video recording | | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | |||
| Scheduled event in the room | Faculty member | Without timeslot structure | | only pause/play and Go live! | | | | | |
| With timeslot structure | | only pause/play and Go live! | | | | | |||
| Not a faculty member | Without timeslot structure | | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | ||
| With timeslot structure | | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | |||
Users with Admin privilege can access every room at all times and can use all functions of the Center Overview and Single Room View (SRV).
- Has access to every room available at Center Overview in Recording
- Can control recording in all rooms (start, play/pause, Go live!, stop)
- Allowed to edit the Record control panel: add or modify activities \ cases \ groups \ learners \ SPs except when automatic recording is in progress.
- Can add annotations any time
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When automatic recording is in progress, the Video Full Control user still has access to the recording controls, but only has to intervene if necessary. |
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This privilege has certain restrictions compared to Video Full Control.
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If a Video Control user tries to access a room where an activity is already added by scheduling or non-scheduled activity setup, and the user is not a member of the activity's faculty group, the room appears as "Not Available!" on Center Overview (CO), and s/he cannot enter.
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- Access the rooms available on Center Overview (CO) in Recording
- Can control recording in the rooms (start, play/pause, Go live!, stop)
- Edit the Record control panel: add or modify activities \ cases \ groups \ learners \ SPs except when automatic recording is in progress.
- Can add annotations
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When automatic recording is in progress, the Video Control user still has access to the recording controls, but only has to intervene if necessary. |
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Live Video
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Live Video privilege is designed to view running recordings without having access to the Start and Stop record controls.
Consequently, Live Video users cannot create recordings.
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- Access the rooms available on Center Overview (CO) in Recording
While a recording is in progress, the user can
- view details on the Record control panel, but cannot modify
- pause/play the recording or use Go live!
- add annotations
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With this privilege, a user can submit Faculty Observation and Narrative (FON) checklists.
Also, the Recording module is available on the FON user's dashboard: the system enables FON users to view live recordings of learners and submit FON checklists at the same time.
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