Recording Module

To record video or audio in CAE LearningSpace, click the Recording icon on the Dashboard. The Center Overview screen opens, where you see live video or audio feeds from all rooms in your system.

NOTE: If your system is a single-room configuration, the Recording icon navigates directly to the room view.

Privileges to access the module:

1. Admin

Users with Admin privilege can view all Rooms at all times and can access all functions of the Center Overview and Single Room View.

2. Video Full Control

Has access to every room available at Center Overview in Recording
Can control recording in all rooms (start, play/pause, Go live!, stop)
Allowed to edit the Record control panel: add or modify activities \ cases \ groups \ learners \ SPs except
- when RNSA easy login is set up in the room and recording is in progress which has been triggered by video start and stop settings (set in Activities)
- when an event booked in a room is created with Scheduling and has a timeslot structure that controls the video recordings

Can add annotations any time

3. Video Control

This privilege has certain restrictions compared to Video Full Control.

3.1 Rooms without activity added

Users with this privilege have full access to rooms where there is no activity added yet.

In this case, the Video Control user is free to:

launch and control recording
add annotations

without having to define activities \ cases \ groups \ learners \ SPs.

OR

can add any activity s/he is assigned to as a faculty member
have control over the Record control panel
control the recording of the activity s/he added
add annotations to the recordings

3.2 Rooms with an activity

Here, the rule of thumb is that the Video Control user can only access rooms if s/he is a member of the faculty group of the activity.

If a Video Control user tries to access a room where there is an activity scheduled but not a member of the faculty group, the room appears as "Not Available!" on Center Overview, and s/he cannot enter

EXCEPT

if an activity, of which the Video Control user is not a faculty member, is added to a room with the Record control panel by another user (Admin or Video Full Control).

In this case, the Video Control user is limited to controlling the recording in the room (start, play/pause, Go live!, stop) and cannot add annotations or adjust the Record control panel.

If a member of an activity's faculty group, the Video Control user is able to:

Access the rooms available on Center Overview in Recording
Can control recording in the rooms (start, play/pause, Go live!, stop)
Allowed to edit the Record control panel: add or modify activities \ cases \ groups \ learners \ SPs except
- when RNSA easy login is set up in the room and recording is in progress which has been triggered by video start and stop settings (set in Activities)
- when an event booked in a room is created with Scheduling and has a timeslot structure that controls the video recordings
Can add annotations any time

Notes for Automatic Video Recodings

Recordings are performed automatically:

a. when RNSA easy login is set in a room and video start and stop triggers are set in Activities

OR

b. when an event booked in a room is created with Scheduling and has a timeslot structure that controls the video recordings

In these cases, the Video Full Control and Video Control users still have access to the recording controls, but only need to intervene if necessary.

4. Live Video

Live Video privilege is designed to view running recordings without having access to the Start and Stop record controls.

4.1 Rooms without activity added

Users with this privilege can access any room where there is no activity added yet.

Live Video users are restrained from:

starting or stopping recordings
modifying the Record control panel (cannot add activities \ cases \ groups \ learners \ SPs)

However, while recording, the Live Video user can:

pause/play the recording or use Go live!
add annotations
the Record control panel displays the details of the recording

4.2 Rooms with an activity

Here, the rule of thumb is that the Live Video user can only access rooms if s/he is a member of the faculty group of the activity.

If a Live Video user tries to access a room where there is an activity scheduled but not a member of the faculty group, the room appears as "Not Available!" on Center Overview, and s/he cannot enter