Users with SRP or SRP (full control) privilege or Admins. |
While Admins have an Advanced Scheduling link in the Edit Activity pop-up by default, access for users of other privileges may vary. |
Users with this privilege can:
schedule events in the Calendar module, and assign the events to a running Activity that was shared with them.
By assigning an event to a running Activity, the user automatically gains access to the Advanced Scheduling option of the Activity. |
print or send calendar views (Daily/ Weekly/ Monthly) in email
SRP users can only create events for Activities that have been shared with them for reading and writing. Also, events scheduled by an SRP user have to be approved by an SRP (full control) user or an Admin. |
Full control users can:
schedule events in the Calendar module, and assign the events to any running Activity (independent of sharing).
By assigning an event to a running Activity, the user automatically gains access to the Advanced Scheduling option of the Activity.
Events scheduled by a full control user are approved by default, and the user can approve events scheduled by an SRP user. |
Combine the SRP or SRP (full control) privileges with the Activity Manager privilege to grant access to the Advanced Scheduler through the Edit Activity pop-up window. |
Advanced Scheduling is also available for Calendar events. See How to Access the Activity Scheduler through the Calendar. |
For more details, go to How to Understand Concepts within Advanced Scheduling. |
Advance Scheduling goes beyond blocking off chunks of time in the Calendar to reserve rooms to complete specific Cases on specific dates. With Advance Scheduling you can plan the structure of your Activity related event down to the minute, set up automatic recording and even collect the availability of the participants of the Activity.
Determining date and starting time of the event | |
Creating timeslots (within at least one round) | |
Selecting a station (room) as the location of a single Case | |
Assigning learners and SPs (if applicable) | How to Assign Learners to Scheduled Events |
Sending date request and date availability emails to learners and SPs | |
Reviewing date requests (if sent out and answered) | Reviewing Date requests |
Reviewing assignments | Generating Assignments Reviewing Assignments |
Sending notification emails to learners and SPs | Sending Notification emails |
Each Case is carried out on a Station that is essentially a room assigned to the specific scheduled event. |
The 'Data entry only allowed from manually authorized workstations' restriction (available on the OptionsOptions tabtab of the Edit Activity pop-up window):
if enabled - the Activity and its Cases will only be accessible from the computer(s) that is/ are assigned to the rooms where the Cases are scheduled.
In Case you are using Legacy Login, your users can access Easy Login on the workstation computers they log in to. |
For further information, visit our Activity Manager, Activity - How to pages, and view our Activity Manager Training Videos. |