The date of creation, length, and size (in MB) of a recording is always displayed. The system can draw further details about a recording from its Record control panelsettings—such as
the room the recording was created in,
the people included in the video,
the related Activity, Case
and even the cumulative scores of learners' existing data entry.
Locked videos
Video recordings can be locked by Admin users with the help of the lock icon at the bottom of the page.
Locked videos cannot be deleted manually or by the system during the automatic video delete process - after 30/60/90 days, as set on the General tabof theSystem manager:
Locked videos can be unlocked by selecting the recording and using the lock icon again.
Unlock a recording if the recording is locked already.
View the resource usage of selected recordings.
Upload videos recorded outside the central management system.
Other features are available to users without Admin privilege. User access to certain features depends on the user's Privileges:
Print the detailed report of the selected recording(s).
Upload data logs of simulators or other medical devices to the selected recording(s). The button is inactive until at least one recording is selected.
Download a selected video recording. The button is inactive until a recording is selected. The button becomes inactive again if more than one recording is selected: only one recording can be downloaded at a time, but you can download it as a zip file.
Access to recordings of Activities where the user is added as Faculty (i.e. recordings assigned to an Activity)
To access recordings previously not assigned to any Activity, create a mock Activity with mock Case and add these recordings to it.
Activity Assignmentsettings do not apply to this user. If added to the Faculty group of an Activity, a user with Report Reviewer (full control) privilege has access to every learner recording of the Activity regardless of the evaluator-evaluee subgroups.
Search by keywords, use column filters and can extend the keyword search to event logs and annotations
Use the Record Control panel to assigning or modify the Activity/Case or add/remove learners or SPs subsequently to the record creation
Add titles to recordingsthey are assigned to in an Activity
Add annotation(s) to a selected recording subsequently to the creation of the recording
Print the Video Report of the available recordings
Access the recordings of Activities where the user is added as Faculty Activity Assignmentsettings apply to this user and affect which learner recording the report reviewer has access to. Manage the settings of the Activity's evaluator-evaluee subgroupsto modify this user's access to recordings.
Search by keywords, use column filters and can extend the keyword search to event logs and annotations
Print the Video Report of the available recordings
Add annotation(s) to a selected recording subsequently to the creation of the recording
Activity report access for Faculty users holdingReports related privileges can be fine-tuned within the Reportstab of an Activity. By default, Report reviewer Faculty members have access to every recording of the Activity—unless Assignmentsettings apply—and are also enabled to download any available recording.
In the Report Reviewer access settings tab, the Report reviewer Faculty members can be restricted to access only the audio of learner recordings or completely denied access to the recordings of the entire Activity. Report reviewer users can also be restrained from downloading the recordings of the Activity.
Default Report reviewer access setup in Reports
FON Data Entry
Access the recordings of Activities where the user is added as Faculty
Complete Data Entry for Activities shared with the user Activity Assignmentsettings apply to this user and affect which learner the FON user has access to view the learner's recording and submit her FON checklist. Manage the settings of the Activity's evaluator-evaluee subgroupsto modify this user's access to learner data entry.
Print the Video Report of the available recordings
Add annotation(s) to a selected recording subsequently to the creation of the recording
Learner
Review recordings about themselves Only if the learner is assigned to the recording via the Record control panel and access to Video Review is granted for learners in the Learner access tab of the Reportstab of the Activity. By default, the access options to reports and video review are not enabled for learners when a new Activity is created:
Default Learner access setup in Reports
Download recordings about themselves If recording download is granted for the learners of the Activity in the Learner access tab of the Reports tab of the Activity
Print the Video Reportof the recordings about themselves
SP
Review recordings about themselves If the SP is assigned to the recording via the Record control panel
Print the Video Reportof the recordings about themselves
Add annotations to recordings about themselves
SPs' names appear on a recording if the SPs are either assigned manually or automatically—by Scheduling—to the recording or after they submit data entry for a learner featured on the recording.
If the SP who portrays the Case is different from the SP who submits the SP checklist, both names will be included on the recording in List View. Entering the Room View of the recording, only the SP who was assigned manually by the Record control panel or automatically by Scheduling will be included.
If the SP portraying the Case is the same who submits the SP checklist of a learner, the name of the SP is included only once on the recording.
If multiple SP submit is allowed, all SPs who submitted the checklist will be listed.
If multiple SP submit is not allowed, then the SP who submitted the most recently will be displayed.
IMPORTANT: An SP who only submitted the SP checklist of the learner featured on the recording—and was not added to the recording with the Record control panel— will not have access to view the recording of the learner.