Edit User Pop-Up

You can manage details for each user in the New/Edit User window.

Name, email address, university ID, role assignment and user photo are located in the header, while further settings can be edited in the following tabs:

• Account: personal data, including the status (Inactive) settings.
• Groups: manage the group membership of the user.

• Privileges: here you can check which privileges your user holds according to its role.
  

• E-portfolio: here you can create printable reports of individual learners.
• Inventory: the Transaction assignee option can be enabled for the user on this tab. It is enabled by default for all newly created Learners.
  
  

Creating a new user

At Users on the right, click + New to create a new user account.

First or last name, email, and password are mandatory. Once all these details are filled, the faded areas of the window become editable.

• Roles can also be assigned later on: see more about role assignment here.
• User profile pictures can be uploaded in the header of the Edit User pop-up. (See also how to upload multiple photoes with the help of the BUC feature here).
• Group membership of the user can be managed in Groups; find more information here.
• You can check a user's privileges or modify them in Privileges. Check how to manage privileges here.

User LDAP Authentication

If a directory server is configured for user authentication, LDAP authentication can be set up for users in the Edit User window.
By switching on LDAP authentication, users can log in with their credentials stored on your directory server.

Card ID

In the Card ID field, you can enter the numeric equivalent of a barcode or a respective combination of numbers/characters related to the QR code associated with a Learner user account.

This way, LearningSpace will be able to identify a user based on this ID, in case the related QR code/barcode is printed out and used at the Kiosk or other type of Check-in Station:  the Check-in Station will detect the barcode/QR Code and match it with the Learner user account it belongs to in LearningSpace.

See more under How to use Card-based Login or Learner Check-In/Check-Out.

Groups

Every group is listed here which the user is currently a member of.
If you search and add a new group on this page, the user will be automatically added to the group as well.
Also, a user can be removed from a group by deleting the group from the list.

Roles & Privileges

Each user needs a role, and roles can only be assigned in the New\Edit User window.

The system distinguishes between Roles and Privileges:

• Roles are the way to refer to the type of users (e.g., Learner, SP, Instructor, etc.).
• Privileges are the capabilities of users: Privileges limit what users can access in the system (e.g., what they see on their dashboard).

Roles vary from simple ones with one or a few privileges to complex ones with several privileges. You can either select a default role for a user or choose a Custom role and select the preferred privileges.

a. Default roles

Default roles can be selected from the Role drop-down menu in Accounts in the Edit Users tab. To check the privileges of each role, select a role, and go to Privileges.

b. Custom roles

Using Custom, you can create a custom role for your user.

After selecting Custom from the Role drop-down in the Edit User tab, the view will change to Privileges. Select the privileges you want to grant to your user. 

Deleting users

For deleting users, click on the three dots available in the upper right corner of the pop-up, and hit Delete:

Additionally, the user group these users belong to can be hidden, so it does not get listed on the user interface.