Page History

To record video or audio in CAE LearningSpace, click the Recording icon on the Dashboard. The Center Overview screen opens, where you see live video or audio feeds from all rooms in your system.

...

Table of Contents

Warning

title	Important Note for Enterprise Lite Users

This feature is to be used with in-campus audiovisual (AV) inputs. Hence, it is not available for LearningSpace Enterprise Lite, as the solution is used for web-conferencing based virtual simulation encounters only. To unlock this feature, please upgrade to the LearningSpace Enterprise solution.

Info
Available to users with Admin, Video Control, Video Full Control, Live Video, or FON Data Entry privileges

Click Recording on the Dashboard.

Image Added

Manual Recording Start

You land on the Center Overview (CO) page, where you can

see live camera feeds of all the rooms available in your system
start and stop recordings
assign Activity/Case/Learner to recordings
utilize PTZ or select PTZ Presets
and perform more, recording-related actions (incl. using Intercom)

Image Added

See How to Record from the Center Overview Screen.

Note

title	Note

...

Info
Privileges to access the module:

1. Admin

Users with Admin privilege can view all Rooms at all times and can access all functions of the Center Overview and Single Room View.

2. Video Full Control

...

Single Room View (SRV).

The Push-Button Functionality

This feature allows a physical button (Push-button) to be used

to start and stop video recording for a specific room;
to control Privacy mode for SP users.

If there is an RNSA (Running Non-Scheduled Activity) set for the room, or Advanced scheduling is used, the information will be tied to the recording (Activity, Case, SP and learner assignments).

Image Added

Info

Light indication colors of the Push-Button functioning as a Record control button have the following statuses:

Image Added

Light indication colors of the Push-button functioning as a Privacy control button change according to the following statuses:

Image Added

Tip
For more details about the Privacy mode function go to thePrivacy Mode for Standardized Patients (SPs) or How to Manage Privacy Mode for SP Users pages.

Automatic Recording

Note

icon	false
title	Important Note about Automatic Recodings

Recordings are performed automatically when:

a. RNSA login has been set in a room and video start and stop triggers have been defined in Activities

OR

b. an event booked in a room has been created with Advanced

...

Can add annotations any time

3. Video Control

may override certain functionalities that otherwise would be available.

Privileges

Admin

Info

title	Scope of Admin Privilege

Admin
Room status	Membership status	Recording status	Access to room	Control recording	Edit Record control panel	Add annotations	Save annotations	Data entry	Note
No activity in the room	Not relevant	Manual record control
Activity added to the room with the Record control panel	Faculty member	Manual record control
	Not a faculty member	Manual record control
	An activity* was added and recording launched by another user	Manual record control							*membership is irrelevant
RNSA activity in the room	Faculty member	Manual record control
	Faculty member	User-action controlled video recording		limited
	Not a faculty member	Manual record control
	Not a faculty member	User-action controlled video recording		limited
Scheduled event in the room	Faculty member	Without timeslot structure
	Faculty member	With timeslot structure		limited
	Not a faculty member	Without timeslot structure
	Not a faculty member	With timeslot structure		limited

Video Full Control

Info

title	Scope of Video Full Control Privilege >

Video Full Control
Room status	Membership status	Recording status	Access to room	Control recording	Edit Record control panel	Add annotations	Save annotations	Data entry	Note
No activity in the room	Not relevant	Manual record control
Activity added to the room with the Record control panel	Faculty member	Manual record control
	Not a faculty member	Manual record control
	An activity* was added and recording launched by another user	Manual record control							*membership is irrelevant
RNSA activity in the room	Faculty member	Manual record control
	Faculty member	User-action controlled video recording		limited
	Not a faculty member	Manual record control
	Not a faculty member	User-action controlled video recording		limited
Scheduled event in the room	Faculty member	Without timeslot structure
	Faculty member	With timeslot structure		limited
	Not a faculty member	Without timeslot structure
	Not a faculty member	With timeslot structure		limited

Limited Record Control Access

Note

icon	false
title	What does "limited" mean?

If user-action controlled video recording or a timeslot structure is applied in the room, the Admin, Video Full Control and Video Control users cannot modify the settings on the Record control panel during recording.
The details of the recording also fill in once the recording launches automatically:

Image Added

The users can pause, replay the recording, and go live. They can even stop the recording; however, once a recording is stopped manually, automatic recording control settings are suspended and the recording will be saved in Video Review.
Automatic recording control may restore itself if there is no manual record control in the room.

user-action control will not apply until a new recording is relaunched with a video start user-action
the timeslot structure will automatically override the manual settings once a new timeslot begins

Video Control

Info

title	Scope of Video Control Privilege >

Video Control
Room status	Membership status	Recording status	Access to room	Control recording	Edit Record control panel	Add annotations	Save annotations	Data entry	Note
No activity in the room	Not relevant	Manual record control
Activity added to the room with the Record control panel	Faculty member	Manual record control
Activity added to the room with the Record control panel	Not a faculty member*(activity was added and recording launched by another user)	Manual record control	*	*		*			*special access
RNSA activity in the room	Faculty member	Manual record control
	Faculty member	User-action controlled video recording		limited
	Not a faculty member	Manual record control		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
	Not a faculty member	User-action controlled video recording		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
Scheduled event in the room	Faculty member	Without timeslot structure
	Faculty member	With timeslot structure		limited
	Not a faculty member	Without timeslot structure		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
	Not a faculty member	With timeslot structure		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant

Video Control User Special Access

Info

title	Special Access to Video Creation for Video Control Users

This privilege has certain restrictions compared to Video Full Control.

3.1 Rooms without activity added

Users with this privilege have full access to rooms where there is no activity added yet.

In this case, the Video Control user is free to:

launch and control recording
add annotations

without having to define activities \ cases \ groups \ learners \ SPs.

OR

Can add any activity s/he is assigned to as a faculty member
Have control over the Record control panel
Control the recording of the activity s/he added
Add annotations to the recordings

3.2 Rooms with an activity

Here, the rule of thumb is that the Video Control user can only access rooms if s/he is a member of the faculty group of the activity.

...

EXCEPT

...

If a member of an activity's faculty group, the Video Control user is able to:

Access the rooms available on Center Overview in Recording
Can control recording in the rooms (start, play/pause, Go live!, stop)
Allowed to edit the Record control panel: add or modify activities \ cases \ groups \ learners \ SPs except
- when RNSA easy login is set up in the room and recording is in progress which has been triggered by video start and stop settings (set in Activities)
- when an event booked in a room is created with Scheduling and has a timeslot structure that controls the video recordings
Can add annotations

Note

icon	false

Notes for Automatic Video Recodings

Recordings are performed automatically:

a. when RNSA easy login is set in a room and video start and stop triggers are set in Activities

OR

b. when an event booked in a room is created with Scheduling and has a timeslot structure that controls the video recordings

In these cases, the Video Full Control and Video Control users still have access to the recording controls, but only need to intervene if necessary.

4. Live Video

Live Video privilege is designed to view running recordings without having access to the Start and Stop record controls.

Info
Live Video users can only access the functionalities they are allowed to use if a recording is in progress.

4.1 Rooms without activity added

Users with this privilege can access any room where there is no activity added yet.

Live Video users are restrained from:

starting or stopping recordings
modifying the Record control panel (cannot add activities \ cases \ groups \ learners \ SPs)

However, while recording, the Live Video user can:

pause/play the recording or use Go live!
add annotations
the Record control panel displays the details of the recording

4.2 Rooms with an activity

Here, the rule of thumb is that the Live Video user can only access rooms if s/he is a member of the faculty group of the activity.

Info

If a Live Video user tries to access a room where there is an activity scheduled but not a member of the activity's faculty group, the room appears as "Not Available!" on Center Overview, and s/he cannot enter

EXCEPT

if an activity, of which the Live Video user is not a faculty member, is added to a room with the Record control panel by another user (Admin, Video Full Control or Video Control).

In this case, the Live Video user can pause/play, click Go live!, and add annotations too.

If a member of an activity's faculty group, the Live Video user is able to:

Access the rooms available on Center Overview in Recording

While a recording is in progress, the user can

view details on the Record control panel, but cannot modify
pause/play the recording or use Go live!
add annotations

5. FON Data Entry

The user granted this privilege is responsible for Faculty Observation and Narrative (FON) data entry.

The system enables FON users to view the live recordings of learners and to submit the FON data entry checklist at the same time.

Live Video

Info

title	Scope of Live Video Privilege >

Live Video
Room status	Membership status	Recording status	Access to room	Control recording	Edit Record control panel	Add annotations	Save annotations	Data entry	Note
No activity in the room	Not relevant	Manual record control		only pause/play and Go live!
Activity added to the room with the Record control panel	Faculty member	Manual record control		only pause/play and Go live!
	Not a faculty member* (activity was added and recording launched by another user)	Manual record control	*	only pause/play and Go live!*		*			*special access
RNSA activity in the room	Faculty member	Manual record control		only pause/play and Go live!
	Faculty member	User-action controlled video recording		only pause/play and Go live!
	Not a faculty member	Manual record control		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
	Not a faculty member	User-action controlled video recording		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
Scheduled event in the room	Faculty member	Without timeslot structure		only pause/play and Go live!
	Faculty member	With timeslot structure		only pause/play and Go live!
	Not a faculty member	Without timeslot structure		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
	Not a faculty member	With timeslot structure		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant

FON Data Entry

Info

title	Scope of FON Data Entry Privilege >

FON Data Entry
Room status	Membership status	Recording status	Access to room	Control recording	Edit Record control panel	Add annotations	Save annotations	Data entry	Note
No activity in the room	Not relevant	Manual record control		only pause/play and Go live!
Activity added to the room with the Record control panel	Faculty member	Manual record control		only pause/play and Go live!
	Not a faculty member* (activity was added and recording launched by another user)	Manual record control	*	only pause/play and Go live!*		*			*special access
RNSA activity in the room	Faculty member	Manual record control		only pause/play and Go live!
	Faculty member	User-action controlled video recording		only pause/play and Go live!
	Not a faculty member	Manual record control		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
	Not a faculty member	User-action controlled video recording		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
Scheduled event in the room	Faculty member	Without timeslot structure		only pause/play and Go live!
	Faculty member	With timeslot structure		only pause/play and Go live!
	Not a faculty member	Without timeslot structure		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant
	Not a faculty member	With timeslot structure		Not relevant	Not relevant	Not relevant	Not relevant	Not relevant

About the FON Data Entry Privilege

With FON Data Entry privilege, a user can submit Faculty Observation and Narrative (FON) checklists. Also, the Recording module is available on the FON user's dashboard: the system enables FON users to view live recordings of learners and submit FON checklists at the same time.

To view, access and edit

...

panel.
The name(s) of the learner(s) who is\are currently being recorded will be displayed at the bottom of the Record control panel.
Info
icon false
The FON user is able to evaluate several users or even the entire group all at once.
Data in the Record control panel is either filled automatically if user-action triggered video recording, or Advanced Scheduling is in use, or adjusted manually by an Admin, a Video Control or a Video Full Control user.
Warning
title Record Control Panel While Recording is in Progress
During recording, the FON data entry user cannot modify

...

Note

title	Record Control Panel While No Recording in Progress

FON users can edit the Record control panel and select learners while there is no recording in progress.

However, settings entered on the Record control panel by a FON user are overridden by any other user's settings—Admin, Video Control or Video Full Control—or automatic recording settings—user-action triggered video recording or timeslot structure within a scheduled event—at the moment the recording is launched.

FON user needs to be a faculty member of the activity added to or scheduled in the room
The case assigned to the activity needs to contain a Faculty Observation and Narrative (FON) checklist.
Note
icon false
A FON Data Entry user cannot launch or stop recordings; therefore cannot create recordings.

Live Video and FON Data Entry Special Access

Info

title	Special Access to Rooms for Live Video and FON Data Entry Users

If a Live Video or FON Data Entry users try to access a room where an activity is already added, but not as members of the activity's faculty group, the room appears as "Not Available!" on Center Overview - CO, and they cannot enter.

There is an exception when the Live Video or FON Data Entry user can access the room of an activity even if they are not assigned to it as faculty:

if the activity is added by another user (Admin, Video Full Control or Video Control) to the room using the Record control panel

In this case, the Live Video user can pause/play, click Go live! , can add annotations, but cannot save them.

FON Data Entry users can do data entry, pause/play the recording, Go live!, add annotations and even save them as presets.

Info
For more information, visit our Recording - How to pages and watch the Recording Module Training Video.

...

Page tree

Versions Compared

Old Version 28

New Version Current

Key

Manual Recording Start

1. Admin

2. Video Full Control

The Push-Button Functionality

Automatic Recording

3. Video Control

Privileges

Admin

Video Full Control

Limited Record Control Access

Video Control

Video Control User Special Access

4. Live Video

5. FON Data Entry

Live Video

FON Data Entry

About the FON Data Entry Privilege

Live Video and FON Data Entry Special Access