Privacy Mode is a feature available at authorized In-room workstations for users with SP or FON privileges.
The Privacy Mode feature is automatically enabled and SP toolbar is displayed, when
- setting up a client computer as an In-room station
- and there are only 'privacy capable' cameras assigned to the room.
If there is at least one camera in the room that does not support Privacy Mode, the SP toolbar will not be accessible.
The SP toolbar located on the Dashboard allows SP or FON users to enable Privacy Mode, by blocking live camera feeds in the room to prevent others from seeing them:
In-room Station: A workstation located inside the simulation room that SPs can use to submit their checklists.
How to Set Up an In-Room Station
Follow the steps to configure an In-room workstation:
- Go to System.
- Go to Stations.
- Click Add This Computer at the bottom.
The Station Manager popup will open:
- Enter the name of the workstation.
Select In-room Station as the functionality of the workstation.
- Save your settings.
The client computer will be added to the system as an authorized workstation.
Authorized workstations can then be assigned to a room in the Rooms tab.
Assign an In-Room Station to a Room
- Go to the Rooms tab in System.
- Select a room and click on the cogwheel of the room.
The Room Settings will open:
- Open the In-room Station drop-down on the left.
- Select the workstation you want to assign as an In-room Station to the room.
- Click Save to apply the setup.
Important Notes about Privacy Mode
Auto-Mute Setup
By default, when turned ON, Privacy Mode is set up to auto-mute the microphones within the exam room. This means that, not only the active camera feeds are blocked but no sound is picked up from the room, either.
To disable (or enable) this option:
- go to System manager
- scroll down to the miscellaneous settings at the bottom of the General tab.
- de-select (or select) the “Mute audio when Privacy Mode is on” checkbox.
Your setup is automatically saved.
Note
Privacy Mode's auto-mute setting can only be applied system-wide; it cannot be adjusted for each room separately.
Push-Button activation of the Privacy Mode
In the latest versions of LearningSpace, Privacy mode can be controlled by using a Push-button within the physical rooms. Once a Push-button has been connected to a DAK (Digital Audio Kit) physically, and the DAK is configured on the Cameras tab, it can be selected as a
- Record control device
- Privacy control device
from the following two drop-downs of the Room Settings pop-up:
A Push-button hardware can only be assigned to a room once. Once assigned, it cannot be selected from the other drop-down any longer - otherwise the following error message comes up:
One Push-button can only be added to one room within the system.
- In case two DAKs are being used with two Push buttons (one DAK/one Push button) → record control and privacy control can be used simultaneously.
- By utilizing only one DAK device and one Push button → either record or privacy control can be managed by the Push button.
Once above conditions are met, Privacy mode can be activated by pushing the Push-button located in the room.
Light indication colors of the Push-button functioning as a Privacy control button change according to the following statuses:
White: NO PRIVACY - Button is ready to use, idle
Blue: LOADING - Request is sent, waiting for response
Pink: PRIVACY ON - Privacy mode is active
- Black: No camera in the room
Privacy mode managed by the SP's via the LearningSpace user interface also influences the light indication colors as described above.
Light indication colors of the Push-Button functioning as a Record control button have the following statuses:
In case any of the Cameras within the room do not support Privacy Mode, the following warning message appears on the top of the Rooms settings tab:
Learn more in the 2023 September New Features - Release Notes.
Troubleshooting Disconnected In-Room Stations
An In-room workstation might be disconnected because it has been assigned a new IP address.
Solution
Add the device manually to the system in the Stations tab, then assign it again to the room.
To avoid this problem in the future, apply our cookie-based station authorization solution.
Overview
Content Tools