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Data Entry tab

The Data Entry tab of the Single Room View is for filling out the FON checklist of the Case (if any) during live recording.

Data Entry is available for scheduled events or when recording on the fly, in case Activity, Case and Learner group is associated with the room.

If your layout is different in your Single Room View, you probably have the Legacy version. For the user guide of Legacy pages please go here.


Important Note for Enterprise Lite Users

This feature is to be used with in-campus audiovisual (AV) inputs. Hence, it is not available for LearningSpace Enterprise Lite, as the solution is used for web-conferencing-based virtual simulation encounters only. To unlock this feature, please upgrade to the LearningSpace Enterprise solution.

Data entry can be submitted for a single learner or for the whole group assigned to the event. Selected learners are displayed in blue. Group grading can be enabled by using the respective toggle.

If different responses were given to individual learners and Group grading is activated afterwards, a warning message appears about the Various responses and allows the grader to set the answers the same:

The (warning) Incomplete responses messages might appear under certain question items  in case some learner(s) already have a FON response for the question, some don't.

(info) Learn more under How to Use Group Grading.

The limit of Group grading is 100 learners. If more learners are selected, the system warns you:


FON data entry users should pay attention during Data entry to submit for the correct Learners - in case they enter Recording prior to the Admins (or any users with appropriate privileges) who start the recording.
In this case, the Learners selected for data entry (and annotation) by the Admins are not updated on the FON Data entry users' Recording page.


Multiple Users Active in the same Room

During FON data entry, if recording is stopped/started and/or the Recording setup is modified in the same room by another user, the system will warn the users performing the data entry:

When selecting Continue,

  • a warning message
  • an exclamation mark ( ! )
     will warn the user in the header of the data entry panel to finish submission - because after that the Recording Setup will be refreshed with modified data.



When selecting Refresh, the system will refresh the page immediately, with the updated Recording setup. Inputs so far will be saved as partial submit.

(info) Once the recording is stopped, users performing data entry can

  • continue to submit the current data entry with the new recording setup (Continue), or
  • get back their original recording setup (Refresh).

  1. Someone else starts a recording during your data entry in the same room

    A pop-up will come up with two options:

    1. Continue → When selecting this, the system will continue data entry and after submitting, refresh the page with updated activity, case and learners.
    2. Refresh → When selecting this option, the system will refresh the page immediately, with the updated activity, case and learners. Users will not lose data, the inputs will be saved as a partial submit.

    Your recording setup and data entry remain the same until you have submitted your data entry.
    After submit, the data entry will be in sync with the recording started by the other user.

  2. Someone else stops a recording during your data entry in the same room

    A pop-up will come up if your recording setup is different from that of the user who stopped the recording.
    The following two options are offered:

  1. Continue → When selecting this, the system will continue data entry and after submitting, refresh the page with the original activity, case and learners.
  2. Refresh → When selecting this option, the system will refresh the page immediately, with the original activity, case and learners. Users will not lose data, the inputs will be saved as a partial submit.

The data entry will remain open until you have submitted it. 

When selecting the Continue option, the recording panel of the user performing data entry will be disabled, with a tooltip message displayed when hovering over the Recording setup button:


If a recording is started by scheduling or triggered by user-action, the functioning is the same.

In case the FON Data entry user performing the data entry does not have access to the learners of the modified recording setup (i.e., is not included in the assignment group), they will see the learners in an orange frame.



Vertical Double Layout 

In the latest version of LearningSpace the utilization of the space available in the Single Room View panels can be maximized and the panels on the right side -  Data Entry tab, Annotations tab - , or additional windows can be displayed in a larger size with the Vertical double layout feature:

Related pages

For more information, visit our Recording - How to pages and watch the Recording Module Training Video.