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The Options tab lists all options and restrictions through which access features of an

activity

Activity can be

further

limited

,

and customized.
By ticking a checkbox at a particular option, it becomes valid for the

activity.

Activity.

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The following table explains what each option entails:

Checkbox Option

Enabled Restriction

Disable learner data entry

Learners

The learners of an Activity (members of a group assigned as the Learner group

assigned

on the Participants tab) will

have no access to complete questionnaires for the activity

be prevented from data entry.

The option can be withdrawn at any time to restore learner access to data entry.

Note
NOTE: If
Even if this option is checked,
thus data entry is disabled for the learners, the activity will remain listed on their
the Activity will still be listed on the learners' dashboard, but the Data Entry button will not be available
.The option can be withdrawn at any point and time, allowing for learner access to data entry
.


Tip
TIP: Such a setup may be applicable when an activity is intended to be used for SPs to complete a training
Use this setup if you plan to complete an SP training with the Activity.


Data entry only allowed from

This option limits the computer stations from which data entry can be performed

With this option, data entry can be limited to specified computer stations of your institution network. Therefore, for instance, learners cannot access their data entry from home.

Note
NOTE:

CAE Healthcare recommends

obtaining the assistance of your

turning to your network administrator or IT professional for assistance before using this option.

There are two options

To restrict data entry to certain computer stations, provide either one of the following:

  • IP addresses starting with
- When this is chosen, only computers with IP
  • numbers: IP addresses beginning with the specified numbers
can act as
  • become the sole data entry clients for the
activity
  • Activity.
    OR
  • hostnames ending in
- When this option is selected, only computers with registered host names can act as data entry clients for the activity.
  •  a certain domain name. Only the computers with the specified hostname-ending can be used for data entry.
Note
By default, devices do not have a hostname. You need to check with the IT professionals of your institution about the hostname registry of the devices.
However, all of them have an
NoteNOTE: At most institutions, not all machines have a valid host name registration, but all have a unique
IP address, usually starting with the same
two
array of numbers for the entire organization.


Data entry only allowed from the manually authorized workstation

When

By selecting this option, data entry is

enabled, only computers that have been manually authorized for this activity and one or all of its cases can be used to complete questionnaires for the activity. NoteNOTE: Workstations are manually authorized in the System module, by registering them as desired stations on the Stations tab, then adding them to the room to which the specific activity is assigned on the Rooms tab.

only allowed from an Activity's or event's manually authorized workstations (special computers added to the system).
(See one option for the utilization of this feature: SP Training part.)

Data entry only allowed for scheduled SPs (if assigned)

When

Apply this option

is chosen, only SPs who are scheduled for a particular case can enter data for that case.
NOTE: If an SP is scheduled for a specific case, that SP will not be able to see the rest of the cases assigned to the activity

to warn SPs if they are trying to log into a workstation in the wrong room.
(SPs assigned to a particular Case in Advanced Scheduling will still be able to access all other Cases assigned to the Activity.)

In case of scheduled events, you can grant scheduled SPs exclusive access to the workstation of the Case they are assigned to. This way, SPs can only access and submit data entry of the Case they were assigned to on the Scheduling (SP assignments) page.

SPs trying to log in the wrong workstation will receive the following message:

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Each Case is assigned to at least one room, and each room needs to have authorized workstations set up in them in order to apply this restriction.

Tip
titleSummary
With applying this option—along with correct room and workstation settings—, SPs will not have access to the other Cases assigned to the Activity and will not submit accidentally the data entry of learners they did not have an encounter with.


Jump to classic FON data entry page from the Your Activities table

When this option is enabled, clicking the FON Data Entry button of an Activity in the Your Activities panel will navigate to the Classic view of FON data entry—instead of the Video Review page.

Allow access of other

activity

activities from stations assigned to this activity

Selecting

By applying this option

allows computer stations assigned to this activity to access other activities

, you grant access to other Activities from the workstation computer assigned to the current Activity.

Log out users after
Post-Encounter Submit

When this option is

chosen

enabled, learners are automatically logged out of

LearningSpace

the system after submitting

a

their Post-Encounter

questionnaire

checklist (for any of the Cases assigned to the Activity).

Log out users after
Pre-Encounter Submit

When this option is

chosen

checked, learners are automatically logged out of

LearningSpace

the system after submitting

a

their Pre-Encounter

questionnaire

checklist.

Multiple independent SP & FON submissions allowed

Choosing

By enabling this option

allows

, more than one SP

to complete the same questionnaire for

can submit the SP checklist about the same

student

learner and more than one

faculty member to review an encounter. Note

FON Data Entry user can assess and do data entry about the same learner as well.

Warning
titleImportant
To provide a learner's total SP checklist and FON checklist score, the different scores given by multiple SPs and FON Data Entry users will be averaged. 
NOTE: When this option is checked, in case of multiple submissions for one specific learner, the score for a particular questionnaire is going to be the average of the scores given by the different faculty.


Allow Post-Encounter access only after student encounter

When

Prevent leaners from accessing their post-encounter checklist before their encounter taking place. By selecting this option

is chosen

, learners can only access the

Post-Encounter Learner Part

post-encounter checklist of Cases added to the Activity if one of the following

three

conditions is met

at the moment of selecting a case:

:

In Case of Encounters On-Premises (Physical Rooms)

Tip

The video recording does not have to be fully processed for learners to have access to their post-encounter checklist.


Info

The Activity, Case, and Learner have to be assigned to the recording.

OR

  • The SP checklist of the Case assigned to the recording has been submitted by an SP 

OR

  • The FON checklist of the Case assigned to the recording has been submitted by a FON Data Entry user

In Case of Virtual Encounters (Virtual Rooms)

  • The learner’s virtual encounter with the SP has been ended with the red Stop button by the SP on the Learner Selection page

OR

  • The SP checklist of the Case assigned to the virtual event has been submitted by an SP 

OR

  • The FON checklist of the Case assigned to the virtual event has been submitted by a FON Data Entry user
  • for the given Activity/Case/Learner combination, the learner has an SP submit
  • for the given Activity/Case/Learner combination, the learner has a FON submit
    • for the given Activity/Case/Learner combination, the learner's recording is either completed, or is in processing status (i.e. the video must be stopped when the learner selects the case).

    Allow SP part access only after Pre-Encounter submit

    When this option is

    chosen

    enabled, SPs can only access the SP Part after the learner has submitted the Pre-Encounter Learner Part.

    CAE LearningSpace®

    Activity is available with Restricted Browser only

    When this option is

    chosen

    checked, participants can only access the

    activity

    Activity from a LearningSpace Restricted Browser.

    Display current score in FON data entry

    When this option is

    chosen

    selected, score will be displayed and continuously updated during FON data entry.

    Jump to classic FON data entry page from the Your Activities table

    Show learner's photo on SP checklist

    		Checking this option results in the display of the learner's photo (if uploaded in the User Manager module) on the checklist the SP fills out for the particular learner.

    VIDEO UPLOAD

    		 This option enables the selected user type to upload videos to the system, within the Video Review module.
    See more at Video Upload Options and Importing Videos Recorded Outside of LearningSpace.


    Tip

    For more information, visit our Activity - How to pages and view our Activity Manager Training Videos

    When this option is chosen, clicking the FON Data Entry link of a specific activity in the Your Activities table on the Dashboard will navigate to the classic view of FON data entry (recommended when there is no video recording for the activity/ case/ learner)

    .