For Advanced Scheduling, the following concepts are necessary to understand:
Concept
Description
Related Help site pages
Events
Activity schedules are broken intoEvents. An event is a period of time when station setup and SP assignments are the same. This means that throughout the event,
the same Case
with the same SP
runs in the same room.
Events must start and end on the same day, while an Activity can have multiple events on multiple days, and even last for a long stretch of time (e.g. for a year).
Rounds are made up of consecutive timeslotswithout any time gaps:
The timeslots included in a round can be regular student encounter timeslots
or special timeslots (for example debriefing or lunch break).
A valid round must contain at least one student encounter timeslot.
Rounds are only valid if the first timeslot "starts new round" and the last timeslot "ends the round". These conditions can be established by checking the relevant boxes when setting up timeslots within an Event Setup.
If the round setup is not valid, an error message displays at the top of the scheduling page and changes cannot be saved.
Timeslotsaresmallest time unitswithin an event.During a timeslot,one or more assigned learnersneed tocompleteone Casewith the help of anSP or a simulator.
Learner encounter timeslots are timeslots used for a learner encountering an SP or simulator.
Special timeslots are timeslots used for occasions when no learner encounter happens but the time interval is used for a specific purpose (e.g. orientations, breaks or debriefings).
Consecutive timeslots make up Rounds. Besides its length, a timeslot also has a time after property.
A station is a room running a specific Case for a specific event of an Activity. → Hence an Activity can be running at multiple stations. Stations can be the same across multiple events, or can be different for each event.
Small circles - The system rotates or circles learners around a group of stations. If Cases are being run on multiple stations, multiple concurrent circles are formed. This setup can be more efficient during overbooking situations.
One big circle - All the learners rotate around the stations in one sequence (each student always moves to the next station). This is a simpler option, but is less effective when stations are overbooked.