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Info
titlePrivileges

Users with SRP or SRP (full control) privilege or Admins.

Table of Contents

Note
titleHow to Access Advanced Scheduling (the Activity Scheduler page)

While Admins have an Advanced Scheduling link in the Edit Activity pop-up by default, access for users of other privileges may vary. 
Find out about the various ways your users can access the Activity Scheduler on this page. 

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Privileges

SRP (Scheduling and Resource Planner)

Users with this privilege can:

  • access, edit or delete events that are independent of (not assigned to) any Activity

  • schedule events in the Calendar module, and assign the events to a running Activity that was shared with them.

    Info

    By assigning an event to a running Activity, the user automatically gains access to the Advanced Scheduling option of the Activity.


  • print or send calendar views (Daily/ Weekly/ Monthly) in email

Note
titleImportant
SRP users can only create events for Activities that have been shared with them for reading and writing.
Also, events scheduled by an SRP user have to be approved by an SRP (full control) user or an Admin.
  • print or send calendar views (Daily/ Weekly/ Monthly) in email

SRP (Scheduling and Resource Planner) full control

Full control users can:

  • access, edit or delete any event in the Calendar (independent of the Share settings of the Activity)

  • schedule events in the Calendar module, and assign the events to any running Activity (independent of sharing).
    By assigning an event to a running Activity, the user automatically gains access to the Advanced Scheduling option of the Activity.

    Note
    titleNote
    Events scheduled by a full control user are approved by default, and the user can approve events scheduled by an SRP user.


  • print or send calendar views (Daily/ Weekly/ Monthly) in email

Tip
titleTip

Combine the SRP or SRP (full control) privileges with the Activity Manager privilege to grant access to the Advanced Scheduler through the Edit Activity pop-up window.

Tip
titleTip
Advanced Scheduling is also available for Calendar events. Image Removed See How to Access the Activity Scheduler through the Calendar.

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Tip
titleTip
For more details, go to How to Understand Concepts within Advanced Scheduling.

About Advanced Scheduling

Advance Scheduling goes beyond blocking off chunks of time in the Calendar to reserve rooms to complete specific Cases on specific dates. With Advance Scheduling you can plan the structure of your Activity related event down to the minute, set up automatic recording and even collect the availability of the participants of the Activity.

Advanced Scheduling consists of the following necessary steps:

determining

Necessary steps of Advanced Scheduling 

Determining date and starting time of the event

creating

How to Add New Events in Activity Scheduler

Creating timeslots (within at least one round)

selecting

How to Set Timeslots

Selecting a station(room) as the location of a single Case 

assigning

How to Set Stations

Assigning learners and SPs (if applicable)


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How to Assign Learners to Scheduled Events


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Optional features

:


sending


Sending date request and date availability emails to learners and SPs

respectivelyreviewing sending

Sending Learner date request emails

Reviewing date requests (if sent out and answered)

  • reviewing assignments
    • Reviewing Date requests

    Reviewing assignments

    		Generating Assignments
    Reviewing Assignments

    Sending

    notification emails to learners and SPs

    		Sending Notification emails


    Note
    titleNote

    Each Case is carried out

    in

    on a

    station

    Station that is essentially a room assigned to the specific scheduled event.
    Rooms have cameras set up, but simulators, intercom devices, as well as workstation computers, can also be configured in the room.
    You can set up these different kinds of devices on the relevant tabs of the     Systemmodule.


    Warning

    'Stations in Advanced Scheduling' is a different concept within LearningSpace than 'Stations' (which is a specific computer that can be linked to a room and be used for data entry by any designated participant of an Activity). Learn more on the Stations Settings page.

    Data entry only allowed from manually authorized workstations

    The 'Data entry only allowed from manually authorized workstations' restriction (available on the Options tab of the Edit Activity pop-up window):

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    • if enabled - the Activity and its Cases will only be accessible from the computer(s) that is/ are assigned to the rooms where the Cases are scheduled.

      Info
      titleEasy Login

      In Case you are using Legacy Login, your users can access Easy Login on the workstation computers they log in to.


    • if not enabled - the Activity and its Cases can be accessed from any computer.
    Tip

    For further information, visit our Advanced Scheduling - How to pages and view our Activity Manager Training Videos.

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