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Info
titlePrivileges

Users with SRP or SRP (full control) privilege or Admins.

Table of Contents

Note
IMPORTANT: While Advanced Scheduling is part of Activity planning, and Admin users have access through the Activities module, users designated for managing Advanced Scheduling can access it via the Calendar module.  Info
titleHow to Access Advanced Scheduling (the Activity Scheduler page)

While Admins have an Advanced Scheduling link in the Edit Activity pop-up by default, access for users of other privileges may vary. 
Find out about the various ways your users can access the Activity Scheduler on this page. 

Image Added

Privileges

Necessary privilege to access the Advanced Scheduling function: 

SRP (Scheduling and Resource Planner)

Users with this privilege can:

  • access, edit or delete events that are independent of (not assigned to) any Activity

  • schedule events in the Calendar module, and assign

such

  • the events to a running

activity, thereby gaining NoteIMPORTANT:

  • Activity that was shared with them.

    Info

    By assigning an event to a running Activity, the user automatically gains access to the Advanced Scheduling

funtion of that activity

  • option of the Activity.


  • print or send calendar views (Daily/ Weekly/ Monthly) in email

Note
titleImportant
SRP users can only
assign activities
create events for Activities that have been shared with them
, that is, if they are members of the Faculty group assigned to the activity.
for reading and writing.
Also, events scheduled by an SRP
userhave
user have to be approved by an SRP (full control) user or an Admin.

SRP (Scheduling and Resource Planner) full control

Full control users can:

  • access, edit or delete
events that have not been assigned to any activity
  • print or send calendar views (Daily/ Weekly/ Monthly) in email

    • SRP (full control)

    A user with full control privilege has access to:
    • any event in the Calendar (independent of the Share settings of the Activity)

    • schedule events in the Calendar module, and assign

    such

    • the events to any running

    activity

    • Activity (independent of sharing)

    , thereby gaining

    • .
      By assigning an event to a running Activity, the user automatically gains access to the Advanced Scheduling

    funtion

    • option of the

    scheduled activity

    • Activity.

      Note
      titleNote
    NOTE:
    • Events scheduled by a full control user are approved by default, and the user can approve events scheduled by an SRP user.
    access, edit or delete any event (independent of the Share settings of the activity)


    • print or send calendar views (Daily/ Weekly/ Monthly) in email

    Scheduling an event means determining a time interval within a specific day, when there are specific timeslots within a number of rounds during which the added case(s) is/ are completed in the designated room(s) by the learners (and SPs) assigned to the timeslots.

    TipTIP: For more detailed definitions, see 


    Tip
    titleTip

    Combine the SRP or SRP (full control) privileges with the Activity Manager privilege to grant access to the Advanced Scheduler through the Edit Activity pop-up window.

    Tip
    titleTip
    Advanced Scheduling is also available for Calendar events. See How to Access the Activity Scheduler through the Calendar.

    Image Added

    Tip
    titleTip
    For more details, go to 
    Tip
    TIP: The Advanced Scheduling is also available for an already scheduled event in the different views of the Calendar module.

    Advanced Scheduling, that is, scheduling an event within an activity, entails the following necessary steps:

    determining
    How to Understand Concepts within Advanced Scheduling.

    About Advanced Scheduling

    is created on the Activity Scheduler page accessible via clicking the Advanced Scheduling link in the top right corner of the Edit Activity pop-up widow opened for the desired activity.

    Advance Scheduling goes beyond blocking off chunks of time in the Calendar to reserve rooms to complete specific Cases on specific dates. With Advance Scheduling you can plan the structure of your Activity related event down to the minute, set up automatic recording and even collect the availability of the participants of the Activity.

    Necessary steps of Advanced Scheduling 

    Determining

    date and starting time of the event

    creating

    How to Add New Events in Activity Scheduler

    Creating timeslots (within at least one round)

  • selecting a room (referred to as Station) as location to each case within the activity

    • How to Set Timeslots

    Selecting a station(room) as the location of a single Case 

    How to Set Stations

    Assigning

    assigning

    learners and SPs (if applicable)

    		How to Assign Learners to Scheduled Events


    Image Added

    Optional features

    :


    sending


    Sending date request and date availability emails to learners and SPs

    respectivelyreviewing such sending

    Sending Learner date request emails

    Reviewing date requests (if sent out and answered)

    		Reviewing Date requests
  • reviewing assignments

    • Reviewing assignments

    		Generating Assignments
    Reviewing Assignments

    Sending

    notification emails to learners and SPs

    		Sending Notification emails


    Note
    title
    NOTE:
    Note

    Each

    case is completed at a station,

    Case is carried out on a Station that is

    ,

    essentially a room

    registered in the system. The rooms normally have cameras assigned to it

    assigned to the specific scheduled event.
    Rooms have cameras set up, but simulators, intercom devices, as well as

    designated

    workstation computers, can also be

    linked to a room. These configurations are to be set up

    configured in the room.
    You can set up these different kinds of devices on the relevant tabs of the     Systemmodule.


    Warning

    'Stations in Advanced Scheduling' is a different concept within LearningSpace than 'Stations' (which is a specific computer that can be linked to a room and be used for data entry by any designated participant of an Activity). Learn more on the Stations Settings page.

    Data entry only allowed from manually authorized workstations

    The 'Data entry only allowed from manually authorized workstations' restriction (available on the Options tab of the Edit Activity pop-up window):

    Image Added

    • if enabled - the

    activity

    • Activity and its

    cases

    • Cases will only be accessible from the computer(s) that is/ are assigned to the rooms where the

    cases

    • Cases are scheduled

    , and Easy Login will facilitate data entry 

    • .

      Info
      titleEasy Login

      In Case you are using Legacy Login, your users can access Easy Login on the workstation computers they log in to.


    • if not enabled - the
    activity
    • Activity and its
    cases will
    • Cases can be
    accessible from all computers
    • accessed from any computer.
    Tip

    For further information, visit our Advanced Scheduling - How to pages and view our Activity Manager Training Videos.

    Info
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