- Created by CAE author, last modified on Feb 28, 2024
Privilege categories Privileges fall into three main categories:
Learner and SP privileges belong in the learner and SP categories, respectively. All the other privileges which are neither learner nor SP are categorized as Faculty. User groups are categorized as well, according to these three categories. The category of a user group is determined by the most common type of privilege in the group: Faculty: most of the group members are users with faculty privileges. SP: most of the group members are users with SP privilege. Learner: most of the group members are users with Learner privilege. |
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Admin privileges | |
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Admin | Access to every feature, without any restrictions. Only Admin (or Report reviewer (full control)) privilege users can add titles to recordings. |
System Manager | Access is limited to the System module, including all the tabs and settings. |
Room Manager | Access only to the Rooms tab of the System Management module through Classic view. A Room manager can add and delete rooms and existing stations, and add equipment (camera, simulator) to rooms. |
GO ShutDown | Only relevant in the case of LearningSpace GO units where the user with this privilege can shut down the GO unit by entering their password on the ls/shutdown.html page. |
Inventory Manager | Access to certain tools of the Inventory module (Catalog, Transactions). (See details further below and here) |
Learner privileges | |
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Learner | Access to Learner Data Entry, Learner Date Request tools, and Reports for all Activities shared with the user. (Report access settings are located at the Reports tab of each Activity.) From Inventory Manager 2.7 version, new users with Learner privilege are automatically assigned with the Transaction assignee option - if the Inventory manager is enabled within the LearningSpace system. |
SP privileges | |
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SP |
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Video privileges | |
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Record Manager | Without being added to the faculty group of any of the Activities, this user can
This privilege does NOT allow users to use the Record Transfer feature of the Record Manager module - it is only available for Admin-level users. |
Video Control |
Besides rooms that are assigned to Activities they are participants of, this privilege also gives users access to all idle rooms, i.e. to rooms with no RNSA or scheduled session assigned (scheduled in Advanced scheduling only, not via Calendar). |
Video Control (full control) | Has the same scope of access as the Video Control privilege, but unlimited: it can access all rooms for recording in the LearningSpace system, without limitations. |
Live Video | Can view live recordings of rooms that are assigned to Activities this user is a participant of. Besides rooms that are assigned to Activities they are participants of, this privilege also gives users access to all idle rooms, i.e. to rooms with no RNSA or scheduled session assigned (scheduled in Advanced scheduling only, not via Calendar). |
Intercom | Access to live video in the Recording module for all Activities shared with the user; can send Intercom announcements. Besides rooms that are assigned to Activities they are participants of, this privilege also gives users access to all idle rooms, i.e. to rooms with no RNSA or scheduled session assigned (scheduled in Advanced scheduling only, not via Calendar). |
Learning Management privileges | |
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SRP | SRP stands for Scheduling and Resource Planner. This privilege provides access to the Calendar, SP Manager and Resources modules on the dashboard, and to Scheduling in Classic view. In Resources, the SRP user can view resource usage reports and video recordings of Activities they are assigned to as a faculty member. In the Calendar module, the user can create events for the Activities they have access to and can view but not edit events of other Activities. Events created by the SRP user have to be approved by a user with admin or SRP full control privilege. In Advanced Scheduling, the user can take care of the scheduling of the events they created, or the events that are created for Activities the user has access to as faculty. See also How to Share Activities with Activity Managers and SRP Users. |
SRP (full control) |
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Activity Manager | Has access to all functions in the Activities module of Activities shared with the user. |
Case Author (full control) |
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Case Author | Has access to Cases and can edit Cases shared with them for reading and writing. However, once a Case is added to an Activity and has submitted checklists, the Case Author is not able to edit that Case anymore. |
Data Entry privileges | |
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Open-Ended Question Scoring Data Entry | Access to score Open-ended questions of the Activities shared with them, via the Open-Ended Question Scoring (OEQS) tool. (Access to learners is controlled in Assignments at each Activity.) |
FON Data Entry | Access to fill out the FON part of the Activities they are assigned to as Faculty. At the same time, the FON user can also watch live or recorded encounters in Live View or Video Review mode, respectively. (Access to learners is controlled in Assignments at each Activity.) Important This privilege gives users access to watch live or recorded encounters
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Observer | Access to fill out the SP Performance Assessment parts (parts of SP section created for observers and, if any, specific SPPA sections) of Activities shared with the user. (Access controlled via settings on the Activity Reporting Setup page.) |
User related privileges | |
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User Manager | Access to user accounts that belong to a group shared for editing with this user or shared with all users; can
Important User Managers cannot create Admin, System Manager, Room Manager and Learner History/SP Activity privilege users. |
Report related privileges | |
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Report Reviewer |
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Report Reviewer (full control) |
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Anonymous Report Reviewer | Has access to the Reports module on the dashboard and Reports & Results in Classic View. By default, ID numbers are displayed instead of usernames on the reports for this user. In Reports & Results, only Group Performance, Individual Performance, and Digital Video are available. Access to report types can be controlled at the Reports tab of an Activity in Activities; therefore, certain report types can be hidden from this user. |
Learner History / SP Activity | Has access to the history of students and the SP Activity panel of SPs. Unlike Report Reviewer users, this user is not related to Activities, but user groups. To have access to specific users' history or SP Activity, the group of these users has to be shared with the Learner History / SP Activity as 'Read and Write.' |
IMPORTANT: All privileges with access to rooms - depending on groups, assignments, and sharing - can access all idle rooms. |
Inventory related privileges | |
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Inventory Manager (full control) | With the Inventory Manager (full control) privilege, users can
This privilege has a matching role that you can find in the Roles tab in Users (see image further below) |
Inventory Manager | The basic Inventory Manager privilege grants only the necessary permissions to simulation lab technologists' or assistants' inside the Inventory module. With the Inventory Manager privilege, users can
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From Inventory Manager 2.7 version, new users with Learner privilege are automatically assigned with the Transaction assignee option - if the Inventory manager is enabled within the LearningSpace system.
For further information visit our User Manager - How to pages.