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Info
titlePrivilege categories

Privileges fall into three main categories:

  • Faculty
  • SP 
  • Learner

Learner and SP privileges belong in the learner and SP categories, respectively. All the other privileges which are neither learner nor SP are categorized as Faculty.

User groups are categorized as well, according to these three categories. 

The category of a user group is determined by the most common type of privilege in the group:

Image AddedFaculty: most of the group members are users with faculty privileges.

Image AddedSP: most of the group members are users with SP privilege.

Image AddedLearner: most of the group members are users with Learner privilege.




Admin privileges

AdminAccess to every feature, without any restrictions.
(info) Only Admin (or Report reviewer (full control)) privilege users can add titles to recordings.
System ManagerAccess is
Note
NOTE: Certain privileges entail tasks and surfaces that are only accessible via the Classic View.

Admin

Admin: access to everything, no restriction whatsoever.

System Manager: access
limited to the System module, including all the tabs and settings.
Room Manager
: access
Access only to the Rooms tab of the System
module;
Management module through Classic view. A Room manager can add and delete rooms
, set up
and existing stations, and add equipment (camera, simulator) to rooms.
GO ShutDown
: only
Only relevant in the case of LearningSpace GO units where
a
the user with this privilege can shut down the GO unit by entering
his/ her
their password on the ls/shutdown.html page.
Inventory Manager

Learner

Learner: access
Access to certain tools of the Inventory module (Catalog, Transactions). (See details further below and here)


Learner privileges

Learner

Access to Learner Data Entry, Learner Date Request tools, and Reports for all

activities

Activities shared with the user. (

Access controlled by Activity Reporting Setup settings.)

Report access settings are located at the Reports tab of each Activity.) 

Info

From Inventory Manager 2.7 version, new users with Learner privilege are automatically assigned with the Transaction assignee option - if the Inventory manager is enabled within the LearningSpace system.



SP privileges

SP
(Standardized patient)

  • Access

SP

SP: access
  • to SP Data Entry and SP Date Availability tool for
activities
  • Activities the user is assigned to as an SP
; can review recordings labeled to him/ her (controlled by system settings). Optional
  • .
  • Can review Activity related recordings assigned to them (video review can be enabled in General in System).
  • Optional: access to SP Training Data Entry.


Video privileges

Record Manager
: access to review or search scores and video recordings for all activities, delete recordings or create disk, as well as to do record transfer.Video Control: access to Live View, including the Record Control and Annotation panels, of activities

Without being added to the faculty group of any of the Activities, this user can

  • search for and view every learner's performance matrix scores,
  • search for and view video recordings across every Activity the learners have participated in,
  • can filter down the selected learner's performance recordings by Activities or Cases, 
  • can also save video recordings to DVD, and can also delete them. 
Note

This privilege does NOT allow users to use the Record Transfer feature of the Record Manager module - it is only available for Admin-level users.


Video Control
  • Access to Live View—including the Record Control and Annotation panels—of Activities shared with the user;
  • can start and stop recordings,
  • can add learner(s) and SP(s) to the recordings,
and
  • can create, edit or delete annotations.

Besides rooms that are assigned to Activities they are participants of, this privilege also gives users access to all idle rooms, i.e. to rooms with no RNSA or scheduled session assigned (scheduled in Advanced scheduling only, not via Calendar).

Video Control (full control)
:
Has the same scope of access as
that of
the Video Control privilege,
only
but unlimited
;
: it can access
any and
all
recordings
rooms for recording in the
CAE
LearningSpace system, without limitations.
Live Video
: access to live view of activities shared with the user.Intercom: access

Can view live recordings of rooms that are assigned to Activities this user is a participant of.  

Note

Besides rooms that are assigned to Activities they are participants of, this privilege also gives users access to all idle rooms, i.e. to rooms with no RNSA or scheduled session assigned (scheduled in Advanced scheduling only, not via Calendar).


IntercomAccess to live video in the Recording module for all
activities
Activities shared with the user; can send
intercom announcements.

Learning Mgmt.

SRP:
Intercom announcements. Besides rooms that are assigned to Activities they are participants of, this privilege also gives users access to all idle rooms, i.e. to rooms with no RNSA or scheduled session assigned (scheduled in Advanced scheduling only, not via Calendar).


Learning Management privileges

SRP

SRP stands for Scheduling and Resource Planner. This privilege

providing

provides access to the

Resource Manager: to data and reports for activities that are shared with the user, usage data with no assigned activity and video recordings; access to the Calendar module: to add new events (including entities that are shared with the user) that have to be approved, to see (but not edit) events independent of sharing, and edit events that are not assigned to an activity (eg. meetings or presentations); access to the Activity Scheduler for events created by the user or those scheduled within an activity shared with the user

Calendar,  SP Manager and Resources modules on the dashboard, and to Scheduling in Classic view.

In Resources, the SRP user can viewresource usage reports and video recordings of Activities they are assigned to as a faculty member.
Also can review any usage and recordings that are not related to any Activity (e.g., meetings or presentations).

In the Calendar module, the user can create events for the Activities they have access to and can view but not edit events of other Activities.
However, they can edit events that are not related to any Activity (e.g., meetings or presentations).

Note

Events created by the SRP user have to be approved by a user with admin or SRP full control privilege.

In Advanced Scheduling, the user can take care of the scheduling of the events they created, or the events that are created for Activities the user has access to as faculty.

See also How to Share Activities with Activity Managers and SRP Users.

SRP (full control)
: Scheduling and Resource Planner privilege providing Activity Manager: access to the functions in the Activities module for activities
  • The privilege provides access to the
Resource Manager without limitation; access to the Calendar module: to add new events or edit other events without limitation, and to approve events; access to the Activity Scheduler for any event.
  • Resources and Calendar without any limitation.
  • Also, the SRP full control user can approve pending events in the calendar.
  • In Advanced Scheduling, the user has access to every event and can edit their schedule.
Activity ManagerHas access to all functions in the Activities module of Activities
shared with the user.
Case Author (full control)
: access to the functions in the Cases module for cases shared with the user. Further access to modify cases reused if the reused case is shared with the user.

Case Author: access like the full control version, but only for cases that are not added to any activity. Once added to an activity, the Case Author privilege no longer provides access to editing.

Data Entry

Open Ended Question Scoring Data Entry: access to set and modify scores for open ended question responses via the Open
  • Has access to Cases and can edit Cases shared with them for reading and writing.
  • The user is also able to modify the content of a Case, despite a Case being used in an Activity and containing submitted checklists.
Case AuthorHas access to Cases and can edit Cases shared with them for reading and writing.
(warning) However, once a Case is added to an Activity and has submitted checklists, the Case Author is not able to edit that Case anymore.


Data Entry privileges

Open-Ended Question Scoring Data EntryAccess to score Open-ended questions of the Activities shared with them, via the Open-Ended Question Scoring (OEQS) tool
in the activities shared with the user.
.
(Access to learners is controlled in Assignments at each Activity.)
FON Data Entry
: access

Access to fill out the FON part of

the case(s) shared with the user while watching the

the Activities they are assigned to as Faculty. At the same time, the FON user can also watch live or recorded

encounter

encounters in Live View or Video Review mode, respectively. (Access to learners is controlled

via Assignments.)

in Assignments at each Activity.)

Note
titleImportant

This privilege gives users access to watch live or recorded encounters 

  • in all rooms that are assigned to Activities they are participants of,
  • in all idle rooms, i.e. rooms with no RNSA or scheduled session assigned (scheduled in Advanced scheduling only, not via Calendar).


ObserverAccess
Observer: access
to fill out the SP Performance Assessment parts (parts of SP section created for observers and, if any, specific SPPA sections)
for activities
of Activities shared with the user.
(Access controlled via settings on the Activity Reporting Setup page.)


User related privileges

User Manager
: access

Access to user accounts that belong to a group shared for editing with

the

this user or shared with all users; can

  • create,
  • modify or
  • delete groups and users.
Note
titleImportant

User Managers cannot create Admin, System Manager, Room Manager and Learner History/SP Activity privilege users.



Report related privileges

Report Reviewer
:
  • Has access to
Group Performance and Individual Performance Reports for activities shared with the user. No access to Test Activity Management and raw export reports (SP Performance Assessment and Review, Mean Daily Performance Review, Activity Snapshot, Raw Data Export, Codebook and Raw Score Export reports). (Access controlled via Assignments or the Report Reviewer Access Control settings within the Report Availability panel of the Activity Reporting Setup.)
  • the Reports and Video Review modules on the dashboard and Reports & Results in Classic View.
  • The user can only access the video recordings and view the reports of the Activities they are assigned to as a faculty member.
  • Access to report types can be controlled at the Reports tab of an Activity in Activities; therefore, certain report types can be hidden from this user.
Report Reviewer (full control)
  • Has access to the Reports and Video Review modules on the dashboard and Reports & Results in Classic View.
  • Such as the Report Reviewer, the full control version only has access to the video recordings and reports of the Activities they are assigned to as a faculty member.
  • However, the user is enabled to edit the Activity Reporting Setup in Classic View in Reports & Results.
  • Report type limitations made in Activities at an Activity do not apply to the full control user, they can generate any type of report.
  • Also, this user type can control conditions of report access for Activities shared with them on aread-and-writelevel, while being participants of the assigned Faculty group.
    (Through 'Go to Activity Manager' of the Report Availability tab within Activity Reporting Setup.)
  • Has access to hidden records within Individual checklists.
  • Can add titles to recordings they are assigned to.
Anonymous Report ReviewerHas access to the Reports module on the dashboard and Reports & Results in Classic View.  By default, ID numbers are displayed instead of usernames on the reports for this user. In Reports & Results, only Group Performance, Individual Performance, and Digital Video are available. 
Access to report types can be controlled at the Reports tab of an Activity in Activities; therefore, certain report types can be hidden from this user.
Learner History / SP ActivityHas

Report Reviewer (full control): access to all reports in activities shared with the user, to Activity Reporting Setup. No limitation by Assignments settings (Activities module).

Anonymous Report Reviewer: access limited to reviewing Group Performance and Individual Performance reports, no editing possible, and only ID numbers are displayed. (Access controlled via Assignments or the Report Reviewer Access Control settings within the Report
Availability panel of the Activity Reporting Setup.)

Learner History / SP Activity:
access to the history of students and the SP Activity panel of SPs
shared with the user. As opposed to the
. Unlike Report Reviewer users, this
privilege
user is not related to
activity access, therefore the relevant group of users (to which the access is needed) has to be shared at a
Activities, but user groups. To have access to specific users' history or SP Activity, the group of these users has to be shared with the Learner History / SP Activityas 'Read and Write
' level with the faculty group containing the user with this privilege.

Central Server Manager: relevant where there is a Central Server; access limited to the Central Server tab of the System module.

.' 


Note
IMPORTANT: All privileges with access to rooms - depending on groups, assignments, and sharing - can access all idle rooms.




Inventory related privileges

Inventory Manager (full control)

With the Inventory Manager (full control) privilege, users can

  • access the Inventory module on the Dashboard
  • access every tab in the Inventory module
  • create new items, cabinets, and locations in the Catalog tab
  • manage and assign Transactions
  • prepare Equipment and Supply Lists for Cases
  • check out the contents of Setup Sheets for events and print them
  • generate and export Reports to document supply and equipment usage
  • assemble the list of disposed or lost items (Reconciliation)
  • compare the current status of the Inventory with the equipment and supply needs of particular events.
  • receive low-stock notifications.

This privilege has a matching role that you can find in the Roles tab in Users (see image further below) 

Inventory Manager

The basic Inventory Manager privilege grants only the necessary permissions to simulation lab technologists' or assistants' inside the Inventory module. 

With the Inventory Manager privilege, users can

  • access the Cart and transactions through the Catalog and Transactions tab,
  • perform check-ins and check-outs (like Transaction assignees)
  • access every other part of the Inventory module in read-only mode.


Info

From Inventory Manager 2.7 version, new users with Learner privilege are automatically assigned with the Transaction assignee option - if the Inventory manager is enabled within the LearningSpace system.


Info
Users with the basic Inventory Manager privilege can NOT create new items and do NOT receive low-stock notifications.

Image Added

Info

For further information visit our User Manager - How to pages

Warning
IMPORTANT: In case of most privileges, the scope of access granted is also limited by the Share settings, i.e. users can only carry out their role if the group/ case/ activity in question is shared with them at a 'Read and Write' level.
NoteNOTE: All privileges with access to rooms - depending on participant groups, assignments and sharing - can access all idle rooms

.